What Items Should Be Listed on a Rental Invoice?
Once your rental invoice templates have been obtained, its now time to consider what items should be listed. As the owner or manager of a piece of rental property, it’s important that you understand the responsibilities of your role, and those of the tenant, or leasee. There are critical aspects of the landlord/tenant or lessor/leasee relationship.
On your rental invoice or rent receipt, be sure to include:
– Your name and contact information (for landlords of small property)
– Your company name and contact information (for property managers)
– Your mailing address
– Rental dates
– Rental type
– Unit rate
– Total cost
Additional items, such as the date of invoice and invoice number, are helpful for internal record keeping. Also useful is a portion at the bottom of the rental invoice receipt marked for Internal Use Only. In this section, you can keep track of items such as when the leasee paid and what form of payment they used. This information is especially helpful during tax season.
If your rental is only for a few days (car, boat, or cabin), put the date rented in the Rental Date. Under Rental Type, specify what’s being rented, and for how long. In the Unit Rate cell, note how much the rental costs per day, week, or other period of time for which the specific rental is eligible. In Quantity, how many rental periods are being charged. Under Cost, detail the total cost for that specific rental. Finally, note the subtotal, total due less any deposits, and the invoice balance.