Managing payroll can take a lot out of a small business, which is why so many companies seem willing to pay the cost of outsourcing it. In-house human resources departments tend to be resource-intensive undertakings, with time spent tracking time and benefits quickly growing beyond part-time commitments. Handling HR and payroll yourself, without the time and effort internal teams usually spend on the job, seems the ideal cost-saving solution, and the right software gives you just that. These payroll/time-tracking apps, each with their unique strengths, all integrate with QuickBooks to simplify managing this essential business task.
QuickBooks offers a robust, user-friendly payroll program designed for small business owners. If you’re already using QuickBooks, then adding payroll functionality is easy. The app offers free direct deposit and will automatically calculate tax rates to help you keep your payroll figures precise. QuickBooks Payroll streamlines your duties come task time—file and remit your payroll taxes with the CRA or Revenu Québec from within the app and produce year-end forms like T4s for employees.
The QuickBooks payroll extension helps you run payroll accurately and efficiently. It is particularly helpful for small business owners who may hire staff on a freelance or contract basis, as the app allows you to pay contractors and generate T4As at the end of the year.
“QuickBooks Online with Payroll ensures that small business owners can pay employees with the confidence and accuracy they require,” says Tanis Young, Maven Bookkeeping owner. This robust payroll program can help you save time, money, and environmental waste.
2. On the Clock
Developed as employee-facing software, On the Clock boasts a design optimized for easy payroll management on the go. The desktop version of this app lets employees log in at the start of their shifts and track their breaks and lunchtime; then they log out as with any other system at the end of the day. You can add access to the app to your company website, allowing employees working from home or calling out sick to do so from their own internet connection. Corrections are easy to make after the inevitable mistaken keystroke, and managers can draw together data for a concise digital report at any point in the payroll cycle. Load this app onto employees’ work phones or tablets, and the system uses the installed GPS tracker to monitor employees’ movements and report back to you. This helps companies with distributed workforces, such as parcel delivery and transportation providers. You can even establish an electronic fence that ensures employees who drive their company cars outside their assigned areas go off the clock for as long as they’re gone. This can help streamline payroll by tracking time that’s being potentially spent on non-personal work.
A robust, one-spot solution to payroll, scheduling, benefits, and HR issues, ONEMINT offers a versatile web-based format. Any member of your workforce can use ONEMINT, and you can assign varying permission levels. Distribute the input-only authorizations to every employee to make ground-floor time tracking as easy as logging into the system.
This app works for all levels of payroll functions. Start by scheduling employees’ shifts through its cloud-based interface that uses a convenient point-and-click calendar system. Then, while workers put in their time, use the proprietary Talent Acquisition component to monitor whether they hit their performance metrics. Generate reports for review times, then glance over the data for accuracy before exporting it through the app to QuickBooks. This helps ensure paychecks go out with zero errors.
SurePayroll is a cloud-based payroll system with a competitive range of features. Use the desktop or mobile version to store payroll information to the cloud, distinguish between hourly and salaried employees, and seamlessly export information to QuickBooks when the pay cycle closes. SurePayroll is best used to track and make alterations to benefits, paid time off, family leave, and other intangibles your company offers its workers.
Finally, when you need help with details, subscribers have access to both online and phone support that can walk you through thorny problems and help you find a resolution before the week’s payroll deadline.
The Bottom Line
While handling payroll yourself without a dedicated staff might seem challenging, the right apps with features suited to your business can make all the difference. Use these suggestions to create an integrated system that works seamlessly with QuickBooks accounting software for fuss-free paydays. Learn more about apps that integrate with QuickBooks here.