Managing payroll can take a lot out of a small business, which is why so many companies seem willing to pay the cost of outsourcing it. In-house human resources departments tend to be manpower- and resource-intensive undertakings, with time spent tracking time and benefits rapidly growing beyond part-time commitments. Handling HR and payroll yourself, without the time and effort internal teams usually spend on the job, seems the ideal cost-saving solution, and the right software gives you just that. These three payroll/time-tracking apps, each with their own unique strengths, all integrate with Quickbooks to simplify managing this key business task.
On the Clock
Developed as employee-facing software, On the Clock boasts a design optimized for easy inputs and efficient team management, even on the go. The desktop version of this app lets employees log in at the start of their shifts and track their breaks and lunchtime, then they log out as with any other system at the end of the day. You can add access to the app to your company website, allowing employees working from home or calling out sick to do so from their own internet connection. Corrections are easy to make after the inevitable mistaken keystroke, and managers can draw together data for a concise digital report at any point in the payroll cycle.
The integrated mobile tracking capability really sets On the Clock apart from its competitors. Load this app onto employees’ work phones or tablets, and the system uses the installed GPS tracker to monitor employees’ movements and report back to you. This helps companies with distributed work forces, such as parcel delivery and transportation providers. You can even establish an electronic fence that ensures employees who drive their company cars outside their assigned areas go off the clock for as long as they’re gone. This can help streamline payroll by tracking time spent on family emergencies and personal breaks.
A robust, one-spot solution to payroll, scheduling, benefits, and HR issues, ONEMINT offers a versatile web-based format. Any member of your workforce can use ONEMINT, and you can assign varying permission levels. Distribute the input-only authorizations to every employee to make ground-floor time tracking as easy as logging into the system. Assign the power to make alterations to first-level supervisors, since this is best handled at the level closest to the employees. Authorize your HR director to pull reports, and reserve global authority to yourself as manager.
This app works for all levels of payroll functions. Start by scheduling employees’ shifts through its cloud-based interface that uses a convenient point-and-click calendar system. Then, while workers put in their time, use the proprietary Talent Acquisition component to monitor whether they hit their performance metrics. Generate reports for review times, then glance over the data for accuracy before exporting it through the app to Quickbooks. This helps ensure paychecks go out with zero errors.
SurePayroll has many of the features of the other two apps, but it offers such comprehensive technical and customer support that investing in this app feels a lot like contracting with a payroll company. Use the desktop or mobile version to store payroll information to the cloud, distinguish between hourly and salaried employees, and seamlessly export information to Quickbooks when the pay cycle closes. Use this app to track and make alterations to benefits, paid time off, family leave, and other intangibles your company offers its workers. Finally, when you need help with details, rest easy knowing subscribers have access to both online and phone support that can walk you through thorny problems and help you find a resolution before the week’s payroll deadline.
While handling payroll yourself without a dedicated staff might seem challenging, the right apps with features suited to your business can make all the difference. Use these suggestions to create an integrated system that works seamlessly with Quickbooks accounting software for fuss-free paydays.