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Compare the features, pricing plans, and add-ons available with both QuickBooks and FreshBooks to find the best accounting solution for your business.
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QuickBooks vs FreshBooks
Plan overview |
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| Plans & pricingPer company file/EIN | EasyStart: $7/mo, Essentials: $32.50/mo, Plus: $19/mo, Advanced: $38/mo Save a minimum of 50% for 3 months* |
Lite: $22/mo, Plus: $35/mo, Premium: $60/mo, Select: custom pricing |
| Multiple usersTeam and accountant collaboration | EasyStart: 1, Essentials: 3, Plus: 5, Advanced: 25 |
Additional $13/user |
| Customer supportPhone support, live chat, help articles, and video tutorials | No direct phone number for lower plans | |
Accounting and reporting |
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| General accountingJournal entries and chart of accounts customization | ||
| Bank reconcilingBank feed imports, categorizations, and transaction matching | ||
| Accounts receivableInvoice tracking, notifications, and professional invoice creation | Starter plan | |
| Accounts payableBills viewed by due date, payment automation, and multiple vendor payments | Available in Premium plan | |
| Financial reportingCash flow visibility, forecasting, budgeting, and reporting | Budgets available in Plus and Advanced, forecasting available in Advanced | |
Industry specific |
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| Inventory managementInventory and costs of goods tracking | Available in Plus and Advanced plans | |
| Project profitabilityIncome and expense tracking on individual projects | Available in Plus and Advanced plans | |
| E-commerce app integrationShopify, eBay, and Amazon app integration | ||
Ecosystem add-ons (extra cost) |
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| Payroll and timePayroll direct deposit, payroll automation, and time tracking | ||
| Accept paymentsBank transfers, credit card, and Apple Pay payments | No card reader option | |
*Discount offer. See offer terms below.
Pricing reflects total monthly costs as of July 3, 2025. Total cost per year is calculated by adding all the features that require additional fees.
Pricing may vary subject to discounted introductory rates. Pricing and feature list accurate as per FreshBooks Canada’s website on July 3, 2025.
QuickBooks vs FreshBooks comparison overview 2025
QuickBooks and FreshBooks are both popular accounting software, but they serve different business stages and needs. FreshBooks is primarily designed for freelancers, small businesses, and service-based professionals, focusing on invoicing, time tracking, and project management.
QuickBooks, however, is a connected platform that supports sole proprietors and small to medium-sized businesses. It offers a more advanced and scalable solution like built-in payroll, cash flow forecasting, and customizable user roles, enabling you to manage a wider range of business functions in one place.
Find the QuickBooks plan that’s right for you
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Free trial for 30 daysFree trial for 30 days
EasyStart
Build your financial foundation
1 user
Plus access for your accountant
Includes:
Intuit Intelligence
- AI-powered bank feedsCategorizes your transactions quickly and accurately for fast approval.
- Sales Tax AIFlags discrepancies and suggests corrections to make before you file.
- Intuit Intelligence chatBETAChat for instant insights. Limited queries.
- Delegate tasks to AIBETALet AI handle tasks under your guidanceLet AI handle tasks under your guidance
- Sales and sales taxSales tax is calculated and tracked for you so you can file confidently with the CRA.
- Invoice and paymentsAccept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.
Plus
Boost efficiency and profitability
Bonus savings
5 users
Plus access for your accountant
Everything in EasyStart, and:
Intuit Intelligence
- Anomaly detectionIdentifies potential errors in balance sheets and P&L reports with a path to resolution.
- Customer AIPrioritizes leads from your inbox and drafts email follow-ups.
- Intuit Intelligence chatBETAChat for instant insights. Limited queries.topFeatureList
- Delegate tasks to AIBETALet AI handle tasks under your guidance
- Inventory trackingTrack products, cost of goods, see what’s popular, create purchase orders, and manage vendors.
- BudgetingCreate budgets with real-time data you can collaborate with your team on.
- Project profitabilitySee how every project is tracking, so you can control costs and maximize profit.
- Class and location trackingMeasure which products, services, and locations are generating the most revenue for your business—and which can be optimized to perform better.
built for scale
built for scale
Advanced
Scale with greater customization
Bonus savings
25 users
Plus access for your accountant
Everything in Plus, and:
Intuit Intelligence
- Finance AIAnalyzes your data against financial plans and surfaces insights to drive profitability.**
- Project Management AIGets projects started faster by auto-populating drafts with details pre-filled.
- Intuit Intelligence chatBETAChat for instant insights. Limited queries.
- Delegate tasks to AIBETALet AI handle tasks under your guidance
- Custom roles and permissionsCreate and manage users and pre-defined roles, assigning them specific access levels to various areas of QuickBooks.
- Unlimited classes and locationsMeasure which products, services, and locations are generating the most revenue for your business—and which can be optimized to perform better.
- Custom report builderBuild and save reports that are tailored to your business needs.
- Workflow automationSave time and mitigate risk with automated workflows and set reminders for improved cash flow and more.
- Data sync with ExcelSeamlessly send data back and forth between and Excel for more accurate business data and custom insights.
Compare all features
EasyStart
Build your financial foundation
Plus
Boost efficiency and profitability
Bonus savings
built for scalebuilt for scale
Advanced
Scale with greater customization
Bonus savings
Intuit Intelligence
Intuit Intelligence chat
BETA
Ask anything—from “What’s driving my profit?” to “What invoices am I waiting on?”—and get instant, contextual answers in clear, concise language.**
Sales Tax AI
Catch errors quickly and stay compliant with AI support that identifies discrepancies and provides recommendations for reconciliation.**
Accounting AI
Bookkeeping reimagined for today. Smart books that go beyond intelligent categorization to deliver cleaner, more accurate books.**
Customer AI
Turn interest into new business automatically. Customer AI helps you manage leads, follow-ups, and proposals to help accelerate your growth.**
Finance AI
Make faster, data-backed decisions and plan for the future with an AI agent that analyzes progress toward your KPIs and delivers scenario planning specific to your business.**
Project Management AI
Gets projects started faster by auto-populating drafts with details pre-filled.**
Accounting
Automated bookkeeping
QuickBooks learns how you categorize income and expenses and then automatically matches and records transactions from then on.
Tax deductions
Automatically sort business expenses into tax categories to keep more of what you earn.
Automated bank feeds
Connect your bank accounts directly to QuickBooks to automatically sync transactions for accurate, real-time data.
Smart expense categorization
Intuit AI uses next-level intelligent automation to speed up expense categorization with improved accuracy.
Multiple currencies
Record transactions in other currencies without worrying about exchange rate conversions.
Anomaly detection and resolution
Close your books in a fraction of the time with advanced AI that includes anomaly detection that automatically finds and resolves discrepancies with you in control.
Revenue recognition
Easily track deferred revenue for accurate reporting and compliance.
Auto-track fixed assets
Automatically track fixed asset values, access all fixed asset info in one spot, and get insights about what may come next.
Expenses
Auto-match transactions
When you pay vendors, QuickBooks records the transaction and matches it for you.**
Receipt capture
Snap photos of your receipts and categorize them on the go.
Mileage tracking
Automatically track kilometres, categorize trips, and get sharable reports.
Bill management
Organize and track your business bills online.
Sales and Get Paid
Estimates
Customize estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.
Invoice and payments
Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.
Sales and sales tax
Sales tax is calculated and tracked for you so you can file confidently with the CRA.
Recurring invoices
Automatically invoice clients who have regularly-scheduled orders.
Customer Hub
Customer management
Centralize all customer information and filter for insights with custom fields.
Notes and tasks management
Keep an organized list of notes and to-dos for each customer—with automated reminders that you can assign to specific employees.
Reputation management
Capture referrals, testimonials, feedback, and work requests from your customers.
Lead management
Track new leads and existing customer opportunities in one place—and view their status in the sales cycle.
Contract upload and e-signature
Upload and store contracts and get e-signatures from your customers.
Proposals
BETA
Create professional-looking proposals with your branding, custom fields, and e-signatures. Track status and set follow-up reminders to keep deals moving with ease.
Time
Enter time
Enter employee time by client or project and automatically add it to invoices.
Project Management
Project profitability
See how every project is tracking, so you can control costs and maximize profit.
Project management
Automatically create projects and track work with continuous project cost allocation, helping keep you more on time and on budget.
Inventory
Inventory tracking
Track products, cost of goods, see what’s popular, create purchase orders, and manage vendors.
Purchase orders
Create and send purchase orders to your vendors whenever you need to buy supplies, then add it to a transaction so your books are up to date.
Sales orders
Keep track of items you agreed to sell to customers in the future.
Business Intelligence
Cash flow planning
See your historical cash flow based on your past bank transactions and plan for future events.
Budgeting
Create budgets with real-time data you can collaborate with your team on.
Forecasting
Use your historical financial data to analyze trends and create projections of future outcomes, so you can make better-informed business decisions.
Custom report builder
Build and save reports that are tailored to your business needs.
Data sync with Excel
Seamlessly send data back and forth between QuickBooks Online Advanced and Excel for more accurate business data and custom insights.
Connected Platform
Users
Invite your accountant to access your books, control user-access levels, and share reports without sharing a log-in.
Mobile app
Enter transactions, record expenses, invoice customers, and send reports anywhere. QuickBooks automatically backs up your data to the cloud and syncs across all your devices.
Automatic business feed
Keep track of your high-level business performance, with real time updates on what needs your attention.
Integrate with hundreds of apps
Eliminate manual data entry by integrating apps you already use with QuickBooks Online, so data flows in automatically, and you can see everything in one place.
Autosave & Data Protection
Your work is automatically saved as you go. When you exit a page with unsaved changes, we'll remind you to save before you close.
Reports
Run and export reports including profit & loss, balance sheets, and accounts payable and receivable.
Custom roles and permissions
Create and manage users and pre-defined roles, assigning them specific access levels to various areas of QuickBooks.
Custom fields
Tailor QuickBooks to your business with custom fields that you can use to capture specific customer, vendor, employee, product, and service details.
Class and location tracking
Measure which products, services, and locations are generating the most revenue for your business—and which can be optimized to perform better.
Workflow automation
Save time and mitigate risk with automated workflows and set reminders for improved cash flow and more.
Batch invoices and expenses
Create invoices, enter, edit, and send multiple invoices faster.
Backup and restore
Continuously and automatically back up your changes, restore a specific version of your company, and view version history.
Premium support
Front-of-the-line support over phone and chat.
All plans include
User-friendly
design
QuickBooks' user-friendly interface makes navigating your finances a breeze, even if you're not an accounting expert. The layout and simple design ensure that you can find what you need quickly and efficiently.
Solid customer
support
With QuickBooks, you'll get expert help from real people through phone and live chat six days a week. Our specialists are here to support you with every part of your QuickBooks journey, from the initial switch to onboarding.
Smart app
integrations
Seamlessly connect QuickBooks to over 750 apps and tools, creating a unified hub for your business operations. From CRM systems to payment processors, QuickBooks integrates with a wide range of popular platforms, saving you time and effort.
Overview of FreshBooks plans
FreshBooks provides four distinct pricing plans tailored to different business needs: Lite, Plus, Premium, and Select. Each plan offers varying levels of functionality and support.
Lite
Lite is a budget-friendly plan ideal for freelancers. It covers the fundamentals, including invoicing with bank and credit card payment capabilities, unlimited expense tracking and estimate sending, and basic financial reports.
Plus
Designed for self-employed professionals, Plus offers everything in Lite, plus unlimited invoicing to up to 50 clients, unlimited estimates and proposals, automatic expense receipt data capture, and tools that allow collaboration with your accountant.
Premium
Premium is a plan for businesses with contractors. It includes everything in Plus, as well as customized email templates, unlimited invoicing to an unlimited number of clients, automatic bill receipt data capture, and profitability summaries.
Select
Businesses with employees can choose the Select plan. This customizable plan includes everything in Premium plus a dedicated support number, access to lower credit card transaction fees, advanced payment solutions, and optional add-ons.
All FreshBooks plans include
Invoicing
Use the invoice generator to create professional-looking invoices complete with tracked time and expenses.
Customer support
FreshBooks provides live chat for quick assistance, email support for detailed inquiries, and a Help Center with articles for self-service troubleshooting. The Select plan includes a dedicated support phone number.
Integrations
Users can integrate FreshBooks with over 100 partner apps to extend its core functionality. FreshBooks also integrates with Zapier to connect with thousands of more apps.
See how QuickBooks works
QuickBooks is a standout choice for small-to midsize businesses thanks to its intuitive interface and robust features. It has plans to help businesses streamline accounting tasks, manage contractors, track inventory, and automatically calculate sales tax, all while offering comprehensive live support. Whether you’re a solopreneur or looking to scale your operations, QuickBooks is a user-friendly solution designed to grow with your needs.
Frequently asked questions
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