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QuickBooks vs. FreshBooks: Which is best for your business in 2026

Compare the features, pricing plans, and add-ons available with both QuickBooks and FreshBooks to find the best accounting solution for your business.

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7,500+ Capterra reviews¹

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7 million customers globally²

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Award-winning
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QuickBooks vs Freshbooks
Comparison overview
QuickBooks Pricing
FreshBooks plans
How QuickBooks works
Frequently asked questions

QuickBooks vs FreshBooks

 
Plan overview
Plans & pricingPer company file/EIN EasyStart: $7/mo, Essentials: $32.50/mo,
Plus: $19/mo, Advanced: $38/mo
Save a minimum of 50% for 3 months*		 Lite: $22/mo, Plus: $35/mo, Premium: $60/mo, Select: custom pricing
Multiple usersTeam and accountant collaboration EasyStart: 1, Essentials: 3,
Plus: 5, Advanced: 25		 Additional $13/user
Customer supportPhone support, live chat, help articles, and video tutorials No direct phone number for lower plans
Accounting and reporting
General accountingJournal entries and chart of accounts customization
Bank reconcilingBank feed imports, categorizations, and transaction matching
Accounts receivableInvoice tracking, notifications, and professional invoice creation Starter plan
Accounts payableBills viewed by due date, payment automation, and multiple vendor payments Available in Premium plan
Financial reportingCash flow visibility, forecasting, budgeting, and reporting Budgets available in Plus and Advanced, forecasting available in Advanced
Industry specific
Inventory managementInventory and costs of goods tracking Available in Plus and Advanced plans
Project profitabilityIncome and expense tracking on individual projects Available in Plus and Advanced plans
E-commerce app integrationShopify, eBay, and Amazon app integration
Ecosystem add-ons (extra cost)
Payroll and timePayroll direct deposit, payroll automation, and time tracking
Accept paymentsBank transfers, credit card, and Apple Pay payments No card reader option

*Discount offer. See offer terms below.

Pricing reflects total monthly costs as of July 3, 2025. Total cost per year is calculated by adding all the features that require additional fees.

Pricing may vary subject to discounted introductory rates. Pricing and feature list accurate as per FreshBooks Canada’s website on July 3, 2025.

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QuickBooks vs FreshBooks comparison overview 2025

QuickBooks and FreshBooks are both popular accounting software, but they serve different business stages and needs. FreshBooks is primarily designed for freelancers, small businesses, and service-based professionals, focusing on invoicing, time tracking, and project management.

QuickBooks, however, is a connected platform that supports sole proprietors and small to medium-sized businesses. It offers a more advanced and scalable solution like built-in payroll, cash flow forecasting, and customizable user roles, enabling you to manage a wider range of business functions in one place.

Find the QuickBooks plan that’s right for you

  • checkmarkFree, unlimited tech help
  • checkmarkNo obligation, cancel anytime

EasyStart

Build your financial foundation

Was$30

$3/mo

Save 90% for 6 months*

1 user

Plus access for your accountant

Intuit Intelligence

  • Categorizes your transactions
  • Flags potential tax issueswith Sales Tax AI
  • AI chat for instant insightsBetaLimited queries per month

Includes:

  • Run general business reports
See all features

Best value

Plus

Boost efficiency and profitability

Was$110

$11/mo

Save 90% for 6 months*

Up to 5 users

Plus access for your accountant

Intuit Intelligence

  • Finds and fixes errorswith Accounting AI
  • Sources leads and follows upwith Customer AI
  • Creates invoices in bulk, automaticallyBeta

Everything in EasyStart, and:

  • Run enhanced business reports
  • Plan budgets
  • Track inventory
  • Project profitability
  • Multi-currency
  • Track classes and locations (up to 40)
See all features

Advanced

Scale with greater customization

Was$220

$22/mo

Save 90% for 6 months*

Up to 25 users

Plus access for your accountant

Intuit Intelligence

  • Gives tailored financial insightswith Finance AI
  • Pre-fills details to start work fasterwith Project Management AI
  • Customize dashboards with personalized KPIs and metrics to measure what matters mostNew

Everything in Plus, and:

  • Customize user permissions and access
  • Workflow automation
  • Sync data from Excel
  • Revenue recognition
  • Track classes and locations (unlimited)
  • Priority support and on-demand training
  • Backup and restore your data
See all features

Compare all features

EasyStart

$30$3/mo

Best value

Plus

$110$11/mo

Advanced

$220$22/mo

Intuit Intelligence
Intuit Intelligence
FeatureEasyStartPlusAdvanced
Automates your expense categorization with improved accuracy.IncludedIncludedIncluded
Gives personal, contextual answers to drive growth—and helps automate workflows.BETAIncludedIncludedIncluded
Create custom automations with Intuit Intelligence via chat, or select a suggested template to automate tasks you do often.BETAIncludedIncludedIncluded
Catch errors quickly and stay compliant with AI support that identifies discrepancies and provides recommendations for reconciliation.**IncludedIncludedIncluded
Automates workflows to keep your books clean and up-to-date.IncludedIncludedIncluded
Draft invoices for quick review through simple chat, and send prioritized payment reminders for unpaid items on approval.BETANot includedIncludedIncluded
Turn interest into new business automatically. Customer AI helps you manage leads, follow-ups, and proposals to help accelerate your growth.**Not includedIncludedIncluded
Surfaces trends, anomalies, and what's causing them in plain language, personalized to your business.Not includedIncludedIncluded
Make faster, data-backed decisions and plan for the future with an AI planning agent that analyzes progress toward your KPIs and delivers scenario planning specific to your business.**Not includedNot includedIncluded
Get projects started faster by automatically creating drafts with key details pre-filled.**Not includedNot includedIncluded
Accounting
Accounting
FeatureEasyStartPlusAdvanced
QuickBooks learns how you categorize income and expenses and then automatically matches and records transactions from then on.IncludedIncludedIncluded
Automatically sort business expenses into tax categories to keep more of what you earn.IncludedIncludedIncluded
Connect your bank accounts directly to QuickBooks to automatically sync transactions for accurate, real-time data.IncludedIncludedIncluded
Record transactions in other currencies without worrying about exchange rate conversions.Not includedIncludedIncluded
Easily track deferred revenue for accurate reporting and compliance.Not includedNot includedIncluded
Automatically track fixed asset values, access all fixed asset info in one spot, and get insights about what may come next.Not includedNot includedIncluded
Expenses
Expenses
FeatureEasyStartPlusAdvanced
When you pay vendors, QuickBooks records the transaction and matches it for you.**IncludedIncludedIncluded
Snap photos of your receipts and categorize them on the go.IncludedIncludedIncluded
Automatically track kilometres, categorize trips, and get sharable reports.IncludedIncludedIncluded
Organize and track your business bills online.Not includedIncludedIncluded
Sales & Get Paid
Sales & Get Paid
FeatureEasyStartPlusAdvanced
Customize estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.IncludedIncludedIncluded
Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.IncludedIncludedIncluded
Sales tax is calculated and tracked for you so you can file confidently with the CRA.IncludedIncludedIncluded
Automatically invoice clients who have regularly-scheduled orders.Not includedIncludedIncluded
Customer Hub
Customer Hub
FeatureEasyStartPlusAdvanced
Centralize all customer information and filter for insights with custom fields.IncludedIncludedIncluded
Keep an organized list of notes and to-dos for each customer—with automated reminders that you can assign to specific employees.IncludedIncludedIncluded
Capture referrals, testimonials, feedback, and work requests from your customers.Not includedIncludedIncluded
Track new leads and existing customer opportunities in one place—and view their status in the sales cycle.Not includedIncludedIncluded
Upload and store contracts and get e-signatures from your customers.Not includedIncludedIncluded
Create professional-looking proposals with your branding, custom fields, and e-signatures. Track status and set follow-up reminders to keep deals moving with ease.BETANot includedIncludedIncluded
Time
Time
FeatureEasyStartPlusAdvanced
Enter employee time by client/project and automatically add it to invoices.Not includedIncludedIncluded
Project Management
Project Management
FeatureEasyStartPlusAdvanced
See how every project is tracking, so you can control costs and maximize profit.Not includedIncludedIncluded
Automatically create projects and track work with continuous project cost allocation, helping keep you more on time and on budget.Not includedIncludedIncluded
Inventory
Inventory
FeatureEasyStartPlusAdvanced
Track products, cost of goods, see what’s popular, create purchase orders, and manage vendors.Not includedIncludedIncluded
Create and send purchase orders to your vendors whenever you need to buy supplies, then add it to a transaction so your books are up to date.Not includedIncludedIncluded
Keep track of items you agreed to sell to customers in the future.Not includedIncludedIncluded
Business Intelligence
Business Intelligence
FeatureEasyStartPlusAdvanced
Shows your historical cash flow and helps you plan for the future.IncludedIncludedIncluded
Tracks performance on your KPI scorecard using a library of pre-built metrics and custom KPIs.NEWNot includedBasicUnlimited
Consolidates key metrics into interactive dashboards with customizable charts and AI-powered summaries.NEWNot includedBasicUnlimited
Create budgets with real-time data you can collaborate with your team on.Not includedIncludedIncluded
Use your historical financial data to analyze trends and create projections of future outcomes, so you can make better-informed business decisions.Not includedNot includedIncluded
Build and save reports that are tailored to your business needs.Not includedNot includedIncluded
Seamlessly send data back and forth between QuickBooks Online Advanced and Excel for more accurate business data and custom insights.Not includedNot includedIncluded
Connected Platform
Connected Platform
FeatureEasyStartPlusAdvanced
Invite your accountant to access your books, control user-access levels, and share reports without sharing a log-in.1525
Enter transactions, record expenses, invoice customers, and send reports anywhere. QuickBooks automatically backs up your data to the cloud and syncs across all your devices.IncludedIncludedIncluded
Keep track of your high-level business performance, with real time updates on what needs your attention.IncludedIncludedIncluded
Eliminate manual data entry by integrating apps you already use with QuickBooks Online, so data flows in automatically, and you can see everything in one place.IncludedIncludedIncluded
Your work is automatically saved as you go. When you exit a page with unsaved changes, we'll remind you to save before you close.IncludedIncludedIncluded
Run and export reports including profit & loss, balance sheets, accounts payable and accounts receivable.GeneralEnhancedComprehensive
Create and manage users and pre-defined roles, assigning them specific access levels to various areas of QuickBooks.Not includedBasicCustom
Tailor QuickBooks to your business with custom fields that you can use to capture specific customer, vendor, employee, product, and service details.4412
Measure which products, services, and locations are generating the most revenue for your business—and which can be optimized to perform better.Not includedUp to 40Unlimited
Save time and mitigate risk with automated workflows and set reminders for improved cash flow and more.Not includedNot includedIncluded
Create invoices, enter, edit, and send multiple invoices faster.Not includedNot includedIncluded
Continuously and automatically back up your changes, restore a specific version of your company, and view version history.Not includedNot includedIncluded
Front-of-the-line support over phone and chat.Not includedNot includedIncluded

Tax deductions

Help avoid tax-time surprises

  • Share your books with your accountant or export important documents come tax time.
  • Easily organize income and expenses into tax categories.
  • Automatically sort business expenses into the right tax categories to keep more of what you earn.
Help avoid tax-time surprises

Multiple currencies

Manage your cross-border business

  • Pay and get paid in currencies of customers, vendors, or bank accounts that don't use your home currency.
  • Get automatic updates to currency conversions every 4 hours.
  • Add transactions in another currency and QuickBooks handles all currency conversions.
Manage your cross-border business

Revenue recognition

Stay consistent, compliant, and credible with automated revenue recognition

  • Automatically track and enter deferred revenue to your books—avoid manual work in spreadsheets and third party tools.
  • Get the most clear and accurate picture of your business health with better analysis and reporting.
Stay consistent, compliant, and credible with automated revenue recognition

Auto-track fixed assets

Automated fixed asset depreciation

  • Add fixed assets to QuickBooks by entering asset details or pasting data straight from a spreadsheet.
  • QuickBooks will automatically create schedules and record book depreciation for your assets at the end of each month.
  • View your fixed asset schedules in one place and easily change asset details.
Automated fixed asset depreciation

Auto-match transactions

Ditch the shoebox and save with a snap

  • Snap photos to add receipts on the go. Upload or email receipts to QuickBooks in seconds.
  • We'll match your receipts to existing expenses or create new expenses for you.
  • QuickBooks sorts your receipts into tax categories so you feel confident come tax time.
Ditch the shoebox and save with a snap

Receipt capture

Ditch the shoebox and save with a snap

  • Snap photos to add receipts on the go. Upload or email receipts to QuickBooks in seconds.
  • We'll match your receipts to existing expenses or create new expenses for you.
  • QuickBooks sorts your receipts into tax categories so you feel confident come tax time.
Ditch the shoebox and save with a snap

Mileage tracking

Make every kilometre count

  • Find on average 46% more deductions by logging kilometres driven.*
  • Automatically track kilometres with your phone's GPS.
  • Categorize business and personal trips and add trips manually.
Make every kilometre count

*Based on TY17 Self-Employed CA subscribers that have identified >$0 in income and >$0 in business expenses.

Bill management

Simplify bill management

  • Organize and track your business bills and invoices in QuickBooks.
  • See what you owe, when, and to who, at a glance.
Simplify bill management

Estimates

Get hired with professional estimates

  • Customize estimates to fit your brand and business needs.
  • Accept mobile signatures and instantly see estimate status.
  • Convert estimates into invoices with ease.
Get hired with professional estimates

Invoice and payments

Look professional and get paid fast

  • Accept all credit cards and bank transfers, right in the invoice.*
  • Track invoice status, send payment reminders, and match payments to invoices, automatically.
  • Create professional custom invoices with your logo that you can send from any device.
Look professional and get paid fast

*Additional terms & fees required. Only credit card payments in Canadian dollars can be accepted.

Sales and sales tax

Keep sales in sync no matter how you get paid

  • Connect to the e-commerce tools you love including Shopify.*
  • Track sales tax on income and expenses so you know where you stand and how much you owe.
  • Sales Tax AI flags duplicate transactions and suggest tax categories — ready for you to review.
Keep sales in sync no matter how you get paid

*Additional terms and fees may apply for third-party apps

Enter time

Enter employee time and billable hours

  • Record employee time by client or project and automatically add it to invoices.
  • Get QuickBooks Payroll for integrated payroll and time tracking tools.**
Enter employee time and billable hours

*Enter time is not available in QuickBooks Self-Employed or Easy Start **Additional terms, conditions, and fees may apply.

Project profitability

Organize projects with a clear view of profits

  • Track all time expenses on your projects and view outstanding payments and unbilled work.
  • Understand the full scope of a project by tracking non-billable time for each project.
Organize projects with a clear view of profits

Inventory tracking

Stay stocked for success

  • Track products, cost of goods, and receive notifications when inventory is low.
  • See what's popular, create purchase orders, and manage vendors.
  • Import from Excel or sync with Amazon, Shopify, eBay, and more*.
Stay stocked for success

*Additional terms & fees may apply for third-party apps

Budgeting

Always know whether you're on the right track

  • Create and manage budgets from scratch, by uploading from a spreadsheet, or sync with Excel using spreadsheet sync*.
  • Track your performance in relation to the budget in dollars and percentages.
  • Make the right decisions for your business based on your budgets managed in QuickBooks with up-to-date performance data.

*Spreadsheet sync is only available with QuickBooks Online Advanced

Data sync with Excel

Automatically sync your spreadsheets

  • Avoid manual errors and have confidence in your data by seamlessly connecting Advanced and Excel.*
  • Use pre-made templates, build consolidated reports for multiple companies, and refresh your data in a single step.
  • Work with your data how you want, and create flexible workflows with familiar tools.
Automatically sync your spreadsheets

*Spreadsheet Sync: Automatic refresh requires setup and will update workbooks or individual sheets every time you open the workbook or login to Spreadsheet Sync.

Reports

Know your business at-a-glance

  • Run and export reports including profit & loss, expenses, and balance sheets.
  • Avoid surprises by easily tracking cash flow and reporting on your dashboard.
  • Share a professional-looking summary of your finances with your business partners.
  • With Advanced, build customized dashboards to measure performance, and create custom charts to track and monitor gross revenue, net profit, or expenses by class or location.
Know your business at-a-glance

Workflow automation

Automate key accounting tasks

  • Set reminders for transactions like invoices, payments, or deposits with a due date.
  • Notify customers when their payment has been received.
  • Route invoices through on pre-set approval flows quickly.
Automate key accounting tasks

Batch invoices and expenses

Do less manual work

  • Create invoices 37% faster with batch invoicing.*
  • Import and send hundreds of invoices and expenses at once.
Do less manual work

*QuickBooks Online Advanced – Batch Invoicing and Create Invoices 37% Faster claim: Based off of tests comparing QuickBooks Online regular invoice workflow with QuickBooks Online Advanced multiple invoice workflow. Number of invoices imported depends on the number of transaction lines in the .CSV file. Customers received remuneration for participating in the tests.

Backup and restore

Easily restore QuickBooks data

  • Have peace of mind knowing your data is saved automatically and regularly.*
  • Restore to a previous time period, so if data is entered incorrectly for any reason, you can quickly make the fix.
  • No need to pay for extra software or services to keep and restore your data.
Easily restore QuickBooks data

*QuickBooks Online Advanced – Automatic data backup and recovery: QuickBooks Online uses technical and administrative security measures such as, but not limited to, firewalls, encryption techniques, and authentication procedures, among others, to work to maintain the security of your online session and information.

Premium support

Expert guidance whenever you need it

  • Access to a dedicated team that's behind you every step of the way.
  • Front-of-the-line support routed via phone and online chat.
Expert guidance whenever you need it

All plans include

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User-friendly
design

QuickBooks' user-friendly interface makes navigating your finances a breeze, even if you're not an accounting expert. The layout and simple design ensure that you can find what you need quickly and efficiently.

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Solid customer
support

With QuickBooks, you'll get expert help from real people through phone and live chat six days a week. Our specialists are here to support you with every part of your QuickBooks journey, from the initial switch to onboarding.

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Smart app
integrations

Seamlessly connect QuickBooks to over 750 apps and tools, creating a unified hub for your business operations. From CRM systems to payment processors, QuickBooks integrates with a wide range of popular platforms, saving you time and effort.

Overview of FreshBooks plans

FreshBooks provides four distinct pricing plans tailored to different business needs: Lite, Plus, Premium, and Select. Each plan offers varying levels of functionality and support.

Lite

Lite is a budget-friendly plan ideal for freelancers. It covers the fundamentals, including invoicing with bank and credit card payment capabilities, unlimited expense tracking and estimate sending, and basic financial reports.

Plus

Designed for self-employed professionals, Plus offers everything in Lite, plus unlimited invoicing to up to 50 clients, unlimited estimates and proposals, automatic expense receipt data capture, and tools that allow collaboration with your accountant.

Premium

Premium is a plan for businesses with contractors. It includes everything in Plus, as well as customized email templates, unlimited invoicing to an unlimited number of clients, automatic bill receipt data capture, and profitability summaries.

Select

Businesses with employees can choose the Select plan. This customizable plan includes everything in Premium plus a dedicated support number, access to lower credit card transaction fees, advanced payment solutions, and optional add-ons.

All FreshBooks plans include

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Invoicing

Use the invoice generator to create professional-looking invoices complete with tracked time and expenses.

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Customer support

FreshBooks provides live chat for quick assistance, email support for detailed inquiries, and a Help Center with articles for self-service troubleshooting. The Select plan includes a dedicated support phone number.

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Integrations

Users can integrate FreshBooks with over 100 partner apps to extend its core functionality. FreshBooks also integrates with Zapier to connect with thousands of more apps.

See how QuickBooks works

QuickBooks is a standout choice for small-to midsize businesses thanks to its intuitive interface and robust features. It has plans to help businesses streamline accounting tasks, manage contractors, track inventory, and automatically calculate sales tax, all while offering comprehensive live support. Whether you’re a solopreneur or looking to scale your operations, QuickBooks is a user-friendly solution designed to grow with your needs.

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