A construction worker walks on wood beams of a building under construction.

Free construction invoice templates in different formats (Excel, Word, PDF)

Are you a contractor, roofer, or anyone else who works in the construction business? Are you also a freelancer, entrepreneur, or small business owner? If so, you’ll want easy access to a free construction invoice template.

Having a construction invoice template is essential for business owners. Not only will it save time on paperwork, but it can also help you manage your cash flow. Here’s what you need to know when creating a professional construction invoice template.

A professionally designed free invoice template

Download your free construction template

Download our free invoice template for your construction project to get organized and stay on top of your cash flow now.

What items to include in your free construction invoice template

You should include a few specific sections when preparing your construction invoice template.

Your business information:

  • Your name or business name
  • Your address
  • Your phone number
  • Your email

Customer information:

  • Name
  • Address
  • Phone number
  • Email 

PO number:

  • A purchase order (PO) number may not be used all the time, but since some clients require a PO number, having a space for this is a good idea.

Invoice information:

  • Invoice number: A quick reference to find work that’s in progress or completed.
  • Invoice date: This is the date that the invoice was submitted to the customer.
  • Due date: Most construction workers set a payment date of 30 to 60 days after submitting the invoice.

Job details:

  • Description: This is where you include the details of your work, such as materials, labour, travel, etc.
  • Quantity: This refers to how much material or how many hours were required for the job.
  • Unit price: This is how much the line item costs.
  • Total: This is the quantity number multiplied by the unit price.


  • Some contractors include a discount section below the subtotal.

Tax information:

  • GST/HST/QST number: Include your goods and services tax, harmonized sales tax, or Quebec sales tax number, if you have one.
  • Tax rate: This is the amount of taxes you’re charging, based on your tax number.

Basically, your construction invoice should list all the essential details of your job. Having detailed records is good for your business and can help you track your income. 

Invoice set up screen showing colour palette with options that can be used to customize QuickBooks invoices

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  • Make it easier for your customers to pay
  • Get alerts as customers view and pay
  • Put a personal touch on your invoice
  • Set up automatic invoices

How much should you charge for construction services?

The amount you should charge depends on the type of construction services you offer and your experience level. For example, an apprentice plumber would not charge the same amount as a construction site supervisor. Generally, you want to charge similar to what people in the same industry and experience level are charging.

Most people who work in construction will charge an hourly rate. However, some workers will charge a day rate or by the project. If construction workers need to purchase materials for customers, they commonly charge for their time to purchase them. But if the customer is providing the materials, there would obviously be no materials charge on the invoice.

When should you use a construction invoice?

When the work is done, a construction invoice should always be provided to customers. This serves as a receipt and a reminder that payment is due. Including all your information on the invoice also reminds the customer how to contact you if they want to hire you again for another job.


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