Finding Purchase Order Software for Your Small Business

If you want to streamline the purchasing of manufacturing materials, inventory, or other items, consider investing in purchase order software. The right program depends on your industry, whether you sell inventory, and your personal preferences.

Benefits of Purchase Order Software

You can create purchase orders yourself, but using purchase order software offers distinct benefits. A software program that integrates with your accounting package minimizes errors by automatically syncing the information to prevent incorrect data entry.

The automation also helps increase your efficiency by helping you process purchase orders much more quickly, so you can spend time on other jobs. Simplifying document management by using digital versions of purchase orders also helps streamline your operations.

Many purchase order software systems include features that streamline multiple aspects of your business. In addition to generating invoices and purchase orders, many software options manage customers, suppliers, inventory, and order fulfillment.

When you automate purchase orders, you can better manage your inventory and potentially improve your delivery times. This type of software may also support multiple sales channels, including e-commerce and brick-and-mortar retail businesses. When you use the right purchase order software, you spend less time on record keeping so you have more time to grow your business and increase your profits.

How to Make a Purchase Order for Your Small Business with QuickBooks

As a business owner, when you need to purchase products or services from a supplier, you create a purchase order and send it to the supplier. To create a purchase order in QuickBooks, take the following steps:

  1. Click the plus sign at the top of the screen and click Purchase Order.
  2. Choose a supplier in the Supplier drop-down list or add a new one.
  3. If you’re purchasing something for a customer, choose a customer in the Ship To drop-down list.
  4. Enter the products or services you want to purchase in the Item Detail section.
  5. Click Save and Close to save the purchase order.
  6. You can also send the purchase order to the supplier by clicking the Save and Send button.

Purchase Order Software that Syncs with QuickBooks

Exploring different purchase order software options helps you choose one that works for your industry and your specific needs. Choose a program with features that support your current needs, as well as your plans for the future.

You may have a small operation now, but as you grow, you need a software program that can handle increased volume with ease. You can find all of these products in the QuickBooks App Store.

Unleashed Software

As an inventory management program, Unleashed handles purchases, stock management, and order fulfillment. If you deal with inventory, software like this can be ideal, as it handles buying and selling your inventory.

The purchase order tools track purchase prices as well as taxes and duties, and you can track average costs for various items so you can easily see how changes in prices or duties are affecting you. The app works with multiple currencies to make international orders easier.


Just as Office Books is ideal for manufacturers, Knowify simplifies the purchase order process for contractors. This app facilitates the process of creating bids, generating estimates, and drafting purchase orders. You can assign different purchase orders to different projects, making it easier to track your costs by client. You can also create unique supplier profiles so you can generate reports on purchases from specific suppliers.


SalesAttach also appeals to companies that stock inventory. This app tracks all of the information from your purchase orders including supplier details, order fulfillment numbers, costs, and more. This allows you to compare how each supplier performs so that you may adjust your purchasing strategy as needed to lower your costs and boost your profits. The program also offers similar features for managing your own sales information.

This app integrates with QuickBooks Online as well as some other versions of the software, which is also a key component to keep in mind when selecting purchase order software. If your purchase order software communicates with your accounting software, that saves you a lot of time and money on transferring purchase order information by hand.


BeanWorks allows you to create purchase orders, and it also handles all other aspects of your accounts payable as well. You can sync the app with your accounting software so you don’t have to enter purchases or expenses by hand. The program also lets you label each purchase based on the product or project it relates to, which helps you track costs over the long term.


Agiliron provides a comprehensive inventory management solution to retailers, distributors, and e-commerce product sellers. You can use the system to handle inventory, customers, and orders all in one spot for easier management. It also integrates into QuickBooks for greater ease of managing your data.

Automating and streamlining aspects of your business, such as purchase orders, frees up time to handle other activities to grow your business. Software programs that integrate with QuickBooks can reduce your data entry time while ensuring all data syncs across your programs.

5.6 million customers use QuickBooks Online Accounting Software. Join them today to help your business thrive for free.

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