Free Paint Job Invoice Template

Are you a professional painter looking to impress your clients and get paid faster? Or, are you an amateur painter looking to enter the professional arena as an independent contractor? Use our downloadable free painting invoice template to make billing your clients quick and easy. 

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Common Items on a Painting Invoice Templates

While each painting job is unique, a painting company will usually include sections for consultation, labour, and materials. You may also want to include a category for extras when applicable. At the same time, always be sure to include the standard information on your professional invoices. This includes your painting business name and contact details, your business address, the client information, and a unique invoice number.


Painters will often spend time offering consultation, but not charge clients for the service. Consultation services can include:

  • Visiting the local paint shop to pick up colour samples.
  • Meet the client beforehand to discuss colour combinations.
  • Visit to give an estimate on the cost of painting a room.

Keep a tab of any additional time you invest and include it in your painting invoice. Later, you could choose to charge the client or simply put it down as a free service on the invoice


This section is where you charge for the time spent actually painting the house. Some painters charge by the area, some charge a flat daily rate, and others charge an hourly rate. If you charge by the area, be sure to include the square footage of each room. If you work with a team, you may find that it’s easier to charge a flat daily rate and then divide the profits among your crew after the job is over. If you charge by the hour, include the exact time and dates when you started and completed working in the painting invoices. 

If you work with a team, you may find that it’s easier to charge a flat daily rate and then divide the profits among your crew after the job is over. If you charge by the hour, include the exact time and dates when you started and completed working. Be sure to also include details on the area painted and the services provided within the house or property you have completed. 


It’s not uncommon for clients to source all the required materials themselves while hiring out a painting service. However, if you purchased the required materials for the project, it is advised to keep a tab of the items. In addition to paint, other materials to include on the painter invoice template could include: 

  • Masking Plastic
  • Paper 
  • Caulk
  • Primer 
  • Tape 
  • Brushes 
  • Rollers

Let the client know about the list of materials and if the charges are included in your rate or if they need to pay for it in addition. You can add each material by line item in your professional invoice. Add a detailed description for each item and include the unit cost, total cost, and any applicable tax. 

Payment Terms

Be sure to always include invoice payment terms on your painting invoice templates. These payment instructions spell out to customers how and when to pay you for your services. This is where you can add accepted payment methods for your painting business, the payment due date, and any applicable taxes. Identifying such payment information and making it clear what the client owes is essential to getting paid on time for your painting services. 


Did your team end up having to peel wallpaper to make a surface paintable? Did you have to power wash the exterior of a building? Or, maybe the client requested that you also paint the kitchen trim, which requires an expert’s touch. If you and/or your crew had to perform extra duties or speciality orders beyond what was initially agreed upon, you deserve to be compensated. Your extras section is where all the miscellaneous charges go.

What to Charge on your Painting Invoice

There are many factors to consider when charging your clients, including your experience and skill level. Be sure to check sites like PayScale or for the most current pay rates for painters in Canada. According to, in Canada, the average hourly rate for a painter is $20.86 in 2023. However, that rate may be higher or lower depending on your region.

When to Provide an Invoice for Painting

Providing a painting invoice upon completion of the project is standard in the home improvement industry. However, if you are undertaking a large project with many responsibilities, like painting large commercial properties including interior and exterior painting, you might consider progress invoicing. 

Whatever way you would like to manage your invoicing and billing process, these days, many clients prefer to handle payments online, or through their mobile device. QuickBooks Online makes sending online invoices a breeze, or you can use a printable painting invoice template if you prefer to deliver a hard copy by hand. You can even use QuickBooks Online to automate the invoicing process entirely, ensuring that you get paid quickly as soon as the project is finished.

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