Common Items on a Painting Invoice Templates
While each painting job is unique, a painting company will usually include sections for consultation, labour, and materials. You may also want to include a category for extras when applicable. At the same time, always be sure to include the standard information on your professional invoices. This includes your painting business name and contact details, your business address, the client information, and a unique invoice number.
Consultation
Painters will often spend time offering consultation, but not charge clients for the service. Consultation services can include:
- Visiting the local paint shop to pick up colour samples.
- Meet the client beforehand to discuss colour combinations.
- Visit to give an estimate on the cost of painting a room.
Keep a tab of any additional time you invest and include it in your painting invoice. Later, you could choose to charge the client or simply put it down as a free service on the invoice
Labour
This section is where you charge for the time spent actually painting the house. Some painters charge by the area, some charge a flat daily rate, and others charge an hourly rate. If you charge by the area, be sure to include the square footage of each room. If you work with a team, you may find that it’s easier to charge a flat daily rate and then divide the profits among your crew after the job is over. If you charge by the hour, include the exact time and dates when you started and completed working in the painting invoices.
If you work with a team, you may find that it’s easier to charge a flat daily rate and then divide the profits among your crew after the job is over. If you charge by the hour, include the exact time and dates when you started and completed working. Be sure to also include details on the area painted and the services provided within the house or property you have completed.
Materials
It’s not uncommon for clients to source all the required materials themselves while hiring out a painting service. However, if you purchased the required materials for the project, it is advised to keep a tab of the items. In addition to paint, other materials to include on the painter invoice template could include:
- Masking Plastic
- Paper
- Caulk
- Primer
- Tape
- Brushes
- Rollers
Let the client know about the list of materials and if the charges are included in your rate or if they need to pay for it in addition. You can add each material by line item in your professional invoice. Add a detailed description for each item and include the unit cost, total cost, and any applicable tax.
Payment Terms
Be sure to always include invoice payment terms on your painting invoice templates. These payment instructions spell out to customers how and when to pay you for your services. This is where you can add accepted payment methods for your painting business, the payment due date, and any applicable taxes. Identifying such payment information and making it clear what the client owes is essential to getting paid on time for your painting services.
Extras
Did your team end up having to peel wallpaper to make a surface paintable? Did you have to power wash the exterior of a building? Or, maybe the client requested that you also paint the kitchen trim, which requires an expert’s touch. If you and/or your crew had to perform extra duties or speciality orders beyond what was initially agreed upon, you deserve to be compensated. Your extras section is where all the miscellaneous charges go.