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Install, update, and set up the QuickBooks Database Server Manager

Learn how to configure the QuickBooks Database Server Manager to allow multi-user access.

Note: To meet the recommended QuickBooks Desktop requirements for optimum file performance on the network, this tool should be installed and set up on the computer where the QuickBooks Desktop company files are stored.

About QuickBooks Database Server Manager
  • QuickBooks Database Server Manager(QBDBSM) is responsible for creating Network Data files (*.nd) for any company files stored on the host computer. If you are using Multiple Versions of QuickBooks Desktop, the Database Server Manager for each version must be installed.
  • Installing multiple versions of Database Server Manager will give you multiple versions of processes but not multiple versions of software.
  • If you are using multiple versions of QuickBooks Desktop, it is a must to install the Database Server Manager for each version in chronological order (from oldest to newest).
  • Loading the Database Server Manager for each year, ensure that the year’s database service is running in the background. In the Windows Services interface (accessible via the Windows Control Panel), these services are listed as QuickBooksDBXX, where XX represents the version number (ex. "28" is for QuickBooks Desktop 2018 and "27" for QuickBooks 2017).
  • The QB Database Server Manager installed for each QuickBooks version adds a user (ex. QBDataServiceUser28 for 2018 and QBDataServiceUser27 for 2017).

QuickBooks Desktop 2019 now uses dynamic ports! These are specific port numbers (not a range) assigned during installation to ensure QuickBooks Desktop uses a given port exclusively. You can find these numbers in QuickBooks Database Server Manager, specified for your QuickBooks Desktop 2019 version. See Configure Firewall and Internet security settings for QuickBooks Desktop to learn more.