cancel
Showing results for 
Search instead for 
Did you mean: 
Highlighted
Intuit

Set up multi-user network

Learn how to set up a multi-user network for QuickBooks Desktop.

Do you need to set up a multi-user or network environment for QuickBooks Desktop? We have information you need.

Set up a multi-user network

The following articles can help you get started if this is your first time to install and use QuickBooks Desktop in a multi-user or network environment. Follow the steps in the order shown below.

  1. Download and install QuickBooks Desktop
  2. Set up folder permissions to share company files
  3. Configure Firewall and Internet security settings for QuickBooks Desktop
  4. Set up the QuickBooks Database Server Manager and scan your file
  5. Add Windows admin rights to allow configuration of multi user access
  6. Map a network drive (optional)
  7. Open a company file that is located on a remote computer

Turn on hosting

QuickBooks Desktop uses a database file manager to communicate with the company file.

Use the Recommended mode to set up your file: The Recommended multi-user set up is having the company file stored on the Host computer.

Turn on Hosting

Important: Turn on hosting only for the Host computer or where the company file is stored. If you're using a server to host your file, one computer still has to act as a Host. You must not turn on hosting for workstations.

  1. From the File menu, select Utilities.
  2. Click Host Multi-User Access.
  3. Click Yes on the confirmation window.

In previous versions there was an alternate mode to set up multi-user networks. We've disabled this mode. (For more information, Multi-User access changes in QuickBooks Desktop 2016 and later.)