When we buy an item from a vendor we mark the "customer" field in the bill with our customer's name. Doing so checks the box next to it saying "Billable." We didn't know what this meant, but it was automatic so we didn't think much of it. 3 years later and I have over $1,000,000 in "unbilled expense".
I know I can turn this feature off now since we don't need it, but how do I get rid of all of these unbilled expenses? Apart from clicking through every old bill and unchecking the billable box I don't know how to fix this.
The closest thread I could find is here https://community.intuit.com/questions/776246-every-bill-is-not-a-billable-expense
In it someone suggests creating an invoice for all unbilled expenses and then deleting it. Would that be okay? Would it work when the expenses are all under several hundred different customer names?
Does anyone know of a way to remove these unbilled expenses? Thank you for reading!
I am running QuickBooks: Premier Mfg + Wholesale 2013
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Thanks for posting here in the Community. I'm here to assist you with running the Time by Job report in QuickBooks Desktop.
You need to enable the Time Tracking feature through the Preferences window for these reports to show.
Once done, the Time by Job reports will now show on the Jobs, Time & Mileage section.
I'm here anytime you have questions concerning the report. The Community team is always around whenever you need assistance.
I do want to point out (to the powers that be) that indication of Quickbooks types (QBD vs QBO) on the forum page can be hard to find or notice. This makes learning and participating confusing when arriving from a google search. Intuit has done a sub-par job of labeling their Help articles, too. No need to reply. Just airing frustration.
*EDIT: I finally found the tag for desktop. Organizational approach differs from prior version of forum. I would be so much more helpful if the tag/label was more visible, and just above the post title, instead of at the end of the post. That's the first and most crucial thing I need to know.
Hello there, sevans.
I appreciate you for posting in the Community about what you notice on the new forum and the product tagging for the help articles.
I believe the more visibility the products have, the more it will appeal to the audience. I will be sending this request to our internal enhancement list that we'll be sending to our product developers.
Please know you can always come to the Community for all your QuickBooks needs. Wishing you all the best.
Remind me again how to turn off the Billable checkbox? I'm drawing a blank...been a LONG TIME since I've done that.
Thank you for joining this thread. I can help you turn off the Billable checkbox.
That's it. Let me know if you have other questions about preferences in QuickBooks. Just click the "Reply" button. Wishing you all the best!
If you have a lot of unbilled expenses, the best way to remove them is to go to your Dashboard. On the top of your screen where the URL is, remove "homepage", and put this in your URL after "/app/" managebillableexpense So your URL will say: c__.qbo.intuit.com/app/managebillableexpense
Then you can choose the date that you want these unbilled charges to be removed!
@IntuitHeidi Answered for QB Online.
This originally was a topic for Desktop. In Desktop, if you are asking about Billable, that is when you run one of the Time reports. If you have billable Items and Expenses, you see that my running the Unbilled Costs by Job report. If you have billable Mileage, these reports are in the Mileage tool and in the Jobs, Time & Mileage reports in the Reports menu.
And for All 4 tabs of Unbilled charges seen in Add Time & Costs, you simply use the HIDE column, to checkmark that you want the program to go to that source entry and remove the Billable checkmark for you. That is counter-intuitive: you checking the HIDE, which tells the program to Deselect the Billable box in the originating entry.