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DonnaBNW
Level 1

Company debit card transactions in the checkbook register assigned to a job is messing up invoice job balance

So, we recently updated our QuickBooks and have come across this weird situation. Whenever I use our company debit card for something that relates to a job we are working on, I put it into QuickBooks by going to the checkbook register, in the Payee field I put in the job, then I put in the amount under debit. Under account, I assign it to cost of goods and whatever it is (hardware, finish, logistics, etc) and under memo I put where the purchase was from/what the purchase is. 

After doing this, if I go to the invoice for that job, the balance seen at the bottom is not correct, and if you look at the right side of the screen under recent transactions it will say either check or debit. If you click on the check, it will take you to 'write checks' with that item listed under expenses instead of items.

 

Anyway, I am new to QuickBooks (I use it for very specific things, our employee hours, job reports, invoicing our company credit card, putting in debit card charges, putting in check numbers in). Our bookkeeper does more, but she is baffled as to what is happening as well.

 

HELP!  Thank you.

 

Donna 

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