Downloaded Transactions Report

SLA1 · ‎November 02, 2018

I am a new user and was told by QB Help Desk to enter "Expense" in the Payee Column of the Downloaded Transactions file to run a report of just expenses. I also want to run an Expense report by category

Anonymous · ‎November 02, 2018

Hi there, SLA1,

I can provide you some information about this question.

We can customize a Custom Transaction Detail report to show your expense transactions. Let me guide you how to do that:

Go to the Reports tab.
Choose Custom Reports from the drop-down menu.
Choose Transaction Details.
Click the Filters tab.
In the Search Filters section type in Account.
Click the Account drop-down and select Expense and other expense accounts.
Click OK.
On the report, click the Total by drop-down and select Account List.
Update the date of the report.

That's should show all your expenses, SLA1. To know more about customizing reports in QuickBooks Desktop, please refer to this article: Customize Reports in QuickBooks Desktop

Please keep me in the loop if you have any questions with your QuickBooks reports. I'm here to assist you whenever you needed help.

qbteachmt · ‎November 03, 2018

You put real Payee Names there; Expense is the Reason, not the Payee.

You can use Misc Supplies, for instance, or Staples. Those are Payee Names.

The "reason" for the expense is Rent Expense or Office Supplies. This is found by running Reports, such as your financial reports: P&L.

You don't put the word "expense" as if that is the Payee. That is bad guidance. Expense is the Function and the reason. Buying a new building is an Expenditure as Asset. Repairing a broken window is Expense as Repairs.

And you track who you paid, for proper reporting requirements.

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