Expense account mapping for 1099 NEC

Beth1107 · ‎January 09, 2025

I have QB Desktop Pro 2021 and under the vendor center I don't see anyplace where I can map accounts as in past versions. I have one account that should get a 1099NEC but needs to get mapped in order to show up on my 1099 list. Where do I do this?

Thank you in advance.

Jelayca V · ‎January 09, 2025

You can map your 1099 NEC by either clicking 1099 Forms under the Vendors menu or navigating through the Preferences tab in your QuickBooks Desktop, @Beth1107. I’m happy to guide you through this process and provide additional details about each option.

Both navigating to Preferences and clicking on Print/E-file 1099 Forms will lead you to the same outcome, as you will be directed to the Map vendor payments accounts page.

For the Preferences option, here's how:

Navigate to the Edit menu, then Preferences.
Select Tax: 1099 tab, then Company Preferences.
Click the hyperlink for the form 1099 NEC and select Yes to the prompt.
Once routed to the Map vendor payments accounts page, make necessary changes.

For the Vendors menu option, here's how:

Go to the Vendors menu, then 1099 Forms.
Click Print/ E-file 1099 Forms, then confirm by selecting Yes to the prompt.
Once directed to the Print/E-file 1099 Forms page, choose Get started for Form 1099-NEC.
Follow the on-screen steps.

Additionally, please note that since you are using a 2021 version of QuickBooks, it has already been discontinued. This means you cannot generate, print, or file your 1099 forms.

In this case, you'd like to upgrade your QuickBooks to the newer version to be able to process this form without disruptions.

I have also included a helpful resource that you can access for guidance in case you need to make corrections to 1099-NEC or 1099-MISC forms after you have e-filed them: Correct or change 1099s in QuickBooks.

I'm always around the Community if you have any other concerns about managing your Form 1099-NEC. Don't hesitate to post again here. Have a good one and keep safe.

View solution in original post

Jelayca V · ‎January 09, 2025

You can map your 1099 NEC by either clicking 1099 Forms under the Vendors menu or navigating through the Preferences tab in your QuickBooks Desktop, @Beth1107. I’m happy to guide you through this process and provide additional details about each option.

Both navigating to Preferences and clicking on Print/E-file 1099 Forms will lead you to the same outcome, as you will be directed to the Map vendor payments accounts page.

For the Preferences option, here's how:

Navigate to the Edit menu, then Preferences.
Select Tax: 1099 tab, then Company Preferences.
Click the hyperlink for the form 1099 NEC and select Yes to the prompt.
Once routed to the Map vendor payments accounts page, make necessary changes.

For the Vendors menu option, here's how:

Go to the Vendors menu, then 1099 Forms.
Click Print/ E-file 1099 Forms, then confirm by selecting Yes to the prompt.
Once directed to the Print/E-file 1099 Forms page, choose Get started for Form 1099-NEC.
Follow the on-screen steps.

Additionally, please note that since you are using a 2021 version of QuickBooks, it has already been discontinued. This means you cannot generate, print, or file your 1099 forms.

In this case, you'd like to upgrade your QuickBooks to the newer version to be able to process this form without disruptions.

I have also included a helpful resource that you can access for guidance in case you need to make corrections to 1099-NEC or 1099-MISC forms after you have e-filed them: Correct or change 1099s in QuickBooks.

I'm always around the Community if you have any other concerns about managing your Form 1099-NEC. Don't hesitate to post again here. Have a good one and keep safe.

Dave-AcornSolutions · ‎January 30, 2025

Hi, thanks for the instructions to which I am replying (the original question is not mine). There are two things:

(1) In the Chart of Accounts editing window of Quickbooks 2023 Desktop pro plus, if I attempt to select something in the Tax Line Assignment field, the only choices for 1099 are all for MISC - there is no option for 1099 NEC - so that particular Expense or Cost of Goods item cannot be set up for 1099 NEC in the Chart of Accounts. So I have selected Box 1 NEC by using the Print/efile process. But then,

(2) when I try to list all the 1099 NEC vendors, in one window all six show up, but in another window which shows which will actually get printed, two of the vendors get dropped. And they do not show up in the "Included payments" window either. I have made sure each vendor is properly set up for 1099 eligible as well as making sure the expense account used to pay the vendor is properly mapped for 1099 NEC Box 1. Can you help me?

Jovelyn_M · ‎January 30, 2025

Thanks for joining this thread, Dave-AcornSolution.

Your approach of using the Print/efile process to select Box 1 NEC is correct. However, it is a must to have regular updates to improve the overall performance and functionality of QuickBooks. These updates can resolve bugs and security vulnerabilities, ensuring that your software runs smoothly and securely while filling your 1099-NEC form.

Nevertheless, since you've made sure that the mapping of your 1099-NEC form is accurate and is still missing, I suggest you reach out to our customer service live support to help you promptly with vendors that are disappearing when preparing to print 1099-NEC forms.

Here's how to contact them:

In your QuickBooks, Navigate to Help.
Select QuickBooks Desktop Help/Contact Us.
Click Contact Us.
Provide a brief description of the issue, then click Continue.
Log in to your Intuit account, hit Continue, then select Continue with my account.
Enter the single-use code that will be sent to your email, then click Continue.
Select to chat with us or Have us call you.

To ensure you can reach our support team promptly, please check our operating hours. You'll find multiple convenient ways to connect with us for assistance.

Additionally, I'm adding this resource to help you print your 1099-NEC in your QuickBooks Desktop Pro Plus: Print your 1099 and 1096 forms.

Furthermore, allow me to include this article for future reference if ever you want to export reports to Excel from QuickBooks Desktop: Export reports as Excel workbooks in QuickBooks Desktop.

We’re here to support you as you explore these options in filling your 1099-NEC. If you have any further questions or need assistance, please reach out through this channel. We look forward to helping you enhance your users' experience with QuickBooks.

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Expense account mapping for 1099 NEC