How can I add another company to a existing QuickBooks online account?

If both of companies are located in the US, you have to open a separate QBO account

https://quickbooks.grsm.io/US

https://quickbooks.grsm.io/us-promo

Welcome to the Quickbooks Community, Paka18081.

You can have multiple companies attached to one QuickBooks Online account. Each company you add will have its own subscription.

To add a new company:

1.  Go to the QuickBooks Page that details the pricing and select the subscription that fits your business best. 

2.  You'll see one of two sign-in pages.  

• If you haven’t signed in recently,  you’ll see a page that asks you to create an Intuit account to buy QuickBooks. Scroll to the bottom and look for the small text that says “Adding a company to an existing account?” Select Sign in next to this. When asked, enter the same ID and password you already use for QuickBooks

• If you recently signed in to QuickBooks, you’ll see a page asking you to confirm the account you want to sign in under. If it’s the account you want to manage the new company with, select “Yes, that’s correct.”

       3. Fill out the information for your new company.

You'll be asked which company you want to open whenever you sign in. If you'd like to switch between companies, Click Settings ⚙️, and select Switch Company.

If you already have another company under a separate QuickBooks Online account, you can easily move them all under one account. 

If you have any questions, please feel free to reach out to me here. 

The owner wants to have 3 separate companies so all income and expenses are tracked in each company. He also wants to have individual financials for each company but be also wants to be able to have one same financial report combining all 3 companies. This would include each companies payroll for each company.

Thank you for your response. What I am needing is this. Currently the old CPA firm set up the first two companies using the location option but this option does not separate the payroll so when I print out the financials he gets everything split but the payroll. I am being told that it is not a good idea to separate the payroll except a go around is to JE the payroll expense each week into the proper companies so each companies will breakdown the income and expense's properly. So should this 3 company be set up as location too all under one subscription  or why is it not advisable to have each company set up with their own payroll.

Carol

@cjustice1 

As I mentioned earlier, QBO account is for one company file.

https:// quickbooks.grsm.io/US

https:// quickbooks.grsm.io/us-promo

But if you wish to manage multi branches/division, you may utilize the Class/Location feature available in QBO Plus and Advanced. Then you may record the payroll data in JE by Class/Location if required.

Why can't I use Divisions for three separate companies under one owner?

Hello there, @heazim1. I'm here to help you use divisions in QuickBooks Online (QBO).

One QBO account is only for one company. You're able to set up three companies under one owner and can be accessed with the same sign-in information. To have a detailed guide, read this link: Create or add another company file to QuickBooks Online.

Also, the option to use divisions is possible for each company by utilizing the Class or Location tracking feature. However, this is only available for QBO Plus and Advanced users. Let me guide you on how:

1. Turn on the Class tracking feature first.
2. Once done, select the Settings menu and select All Lists.
3. Next, click Classes or Locations.
4. Then, select New and add a=name.
5. When finished, click Save.

For reference, check these articles: 

• Create and manage classes in QuickBooks Online. 
• Set up and use location tracking.

Additionally, you can run reports to keep track of the details of the specific division in your account. To get started, feel free to browse this resource: Run a balance sheet by class or location in QuickBooks Online.

I'm just around the corner to help if you have other concerns managing your company files in QBO. Have a great day ahead and stay safe always.