I have contractors setup as 1099 vendors with tax information. They are not showing up in my 1099 report. They all meet the threshold. why are they not showing up?

JuneyM · ‎January 14, 2023

I have tried everything I know to do. Gone through several post but no remedy. I have contractors that I have paid, they are all 1099 vendors, however when I do a report only 2 are in the report. I started using QB Online because I thought it would make this process easier. Can anyone tell me how to remedy these reports not being complete? If I go to the individual contractors it shows what they were paid. They just won't show up in the report, help?

DHeraV · ‎January 14, 2023

Welcome to the Community, @JuneyM,

I'm here to guide you on how to get all your contractors shown on your 1099 report in QuickBooks Online (QBO). There are a few reasons why a contractor won't show up on the report, and we'll go through them to see which one applies to your situation so we can fix it.

First, you'll want to check if the Track payments for 1099 box is ticked in their profile.

Second, if you paid your contractors with a credit card, debit card, gift card, or via PayPal, they won't be reported on the form, since the merchant will report them on a 1099-K form.

Lastly, if the accounts you used for your vendor transactions are not mapped for 1099, the transactions won't appear on the report. This includes the accounts you used on your items.

Here's how to map them:

1. On your QBO account, go to the Expenses tab and click the Prepare 1099's button in the upper right-hand corner.
2. Set up your company information then select Next.
3. Tick the Non-employee compensation (most common) box.
4. In the dropdown list, select all the accounts you used in all your contractor transactions.
5. Click Next and select Finish Later to finish the setup.

After reviewing and updating your records, you can now run your 1099 report.

For detailed information, kindly visit: Fix missing contractors or wrong amounts on 1099s.

I'll also share this article you can refer to if you want to learn more about how to prepare and file your Federal 1099s with QBO: Create and file 1099s with QuickBooks Online.

Feel free to leave a reply if you require further assistance with managing your contractors in QBO. The Community team is here to help you anytime. Have a great day!

View solution in original post

DHeraV · ‎January 14, 2023

Welcome to the Community, @JuneyM,

I'm here to guide you on how to get all your contractors shown on your 1099 report in QuickBooks Online (QBO). There are a few reasons why a contractor won't show up on the report, and we'll go through them to see which one applies to your situation so we can fix it.

First, you'll want to check if the Track payments for 1099 box is ticked in their profile.

Second, if you paid your contractors with a credit card, debit card, gift card, or via PayPal, they won't be reported on the form, since the merchant will report them on a 1099-K form.

Lastly, if the accounts you used for your vendor transactions are not mapped for 1099, the transactions won't appear on the report. This includes the accounts you used on your items.

Here's how to map them:

1. On your QBO account, go to the Expenses tab and click the Prepare 1099's button in the upper right-hand corner.
2. Set up your company information then select Next.
3. Tick the Non-employee compensation (most common) box.
4. In the dropdown list, select all the accounts you used in all your contractor transactions.
5. Click Next and select Finish Later to finish the setup.

After reviewing and updating your records, you can now run your 1099 report.

For detailed information, kindly visit: Fix missing contractors or wrong amounts on 1099s.

I'll also share this article you can refer to if you want to learn more about how to prepare and file your Federal 1099s with QBO: Create and file 1099s with QuickBooks Online.

Feel free to leave a reply if you require further assistance with managing your contractors in QBO. The Community team is here to help you anytime. Have a great day!

JuneyM · ‎January 14, 2023

Thank you for your assistance!

4. In the dropdown list, select all the accounts you used in all your contractor transactions.

This is the part I missed, selecting the accounts used for each contractor I hired. With that done every transaction was included in my report.

Thank you again!!!

Bryan_M · ‎January 14, 2023

Great day, @JuneyM.

I am thrilled that my colleague @DHeraV. was able to provide the help you need.

Rest assured the Community will continue to provide the extra mile in our service to our customers.

For additional questions about the 1099 report or any related concerns, never hesitate to come back to us. It will be a great honor to assist you. Have a blessed year!

MotherT2003 · ‎January 23, 2023

How would I fix this in QuickBooks Desktop, I have several vendors that I paid via credit card online and they are not adding these to my report for the 1099's.

Help

YC1330 · ‎July 14, 2023

I don't have a "prepare 1099" button in the top right corner of my expenses tab? Please show me where to find it.

thanks

Yvonne Chadick

Mark_R · ‎July 14, 2023

It's good to see you here in the Community, @YC1330.

You can find the Prepare 1099s button in the Vendors and Contractors tabs, not in the Expenses tab. I'll attach screenshots below for your visual reference.

If you're referring to those tabs and can't find the Prepare 1099s button, let's log in to your QuickBooks Online (QBO) account using a private browser. It's possible that the browser you're using had a data issue, thus causing QuickBooks to act weirdly. To do so, press this shortcut key on your keyboard:

Google Chrome: Ctrl + Shift + N
Mozilla Firefox: Ctrl + Shift + P
Safari: Command + Option + P

If this works, you need to clear the browser's cache so the system can start fresh. If you get the same result while using a private browser, I suggest switching to a different one.

Just in case you have questions about 1099s, you can check out this article for more information: Get answers to your 1099 questions.

Come back to this post if you have other concerns or follow-up questions about 1099s. I'll be around to provide further assistance.

YC1330 · ‎July 15, 2023

I found it. Thank you so much.

DHeraV · ‎July 15, 2023

Hi, @YC1330.

You're most welcome! I appreciate your taking the time to let us know that the solution given by my colleague was able to help you. I also applaud you for following the suggestions given and using all of your resources to come up with the solution you have right now.

As always, the Community is brimming with professionals who are knowledgeable in every aspect of QuickBooks, so if you need anything, don't hesitate to contact us here. We're always happy to help you along your road to victory. Wishing you and your business continued success!

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I have contractors setup as 1099 vendors with tax information. They are not showing up in my 1099 report. They all meet the threshold. why are they not showing up?