Good morning, @bsdbaker.
I'd be glad to provide some info regarding the expenses you need to view in QuickBooks Online.
Not all expenses are going to show on the Profit and Loss report, but if you find that your income and expense transactions are missing from this particular report, then we can look further into this behavior. I recommend taking a look at this Community article about FAQs with a Profit and Loss report. If you're missing transactions in QuickBooks Online, then you can add those to make your books more accurate.
No worries, I'm going to show you two ways you can bring in those transactions. If you're missing a bulk of expenses, you can import them from your bank. If it's just a few, you can manually enter the transactions. I've provided the steps below on how to each of these actions:
Import Expenses:
- Log in to your bank's website. Sort your bank statement to show just expenses, then export into a CSV file. If you can't filter your bank statement, then you can edit the Excel spreadsheet.
- Go to the Gear icon at the top-right of your QuickBooks Online account, then select Import Data.
- Choose Bank Data.
- In the Get your info from your bank box, press on the Browse button to locate the CSV file you downloaded from your bank.
- Hit Next and follow the on-screen instructions to upload the expense transactions.
- Finish this process by clicking on Let's Go! Review these transactions in your Banking tab. Once you add the transactions to your register, then you can run the Profit and Loss report.
You can refer to this Community article to learn more about importing transactions and the formatting of the Excel file.
Manually Entered Expenses:
- Press on the + New button in the left-hand menu, then select Expense.
- In the Payee field, specify a vendor, the name of a person or a business.
- Choose the Payment account to which to credit this expense. If the account isn't listed, then click on Add New to enter the business account information.
- Pick the date of purchase in the Payment date field and specify the Payment method for the expense.
- (Optional) You can use the Ref no. field to enter an identifying number from the purchase receipt. Enter a description of the expense.
- Enter the amount of the purchase and any Tax paid (if applicable).
- Hit Save and close.
This Community article offers more information about how to enter expenses manually into QuickBooks Online.
After bringing in those missing expenses, run a Profit and Loss report. Add any filters to the report by pressing on the Customize button at the top-right of the report.
I'm happy to help you in any way that I can if you have any other questions. Take care!
