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tm316
Level 1

Month end closing

I close each month end and create a code. Problem is when someone needs to reprint an invoice it wants the code.  I don't want to give the code out. What can I do to get the invoiced reprinted.  I'm not in the office everyday to print them myself.

Solved
Best answer June 10, 2024

Best Answers
KimberlyS
QuickBooks Team

Month end closing

There's a different way to print an invoice without entering a closing password, tm316. I'll be pleased to share this alternative to help your team print the sales form seamlessly.

 

Closing your books helps prevent unnecessary changes within your business data. QuickBooks Online will ask for the closing code when you attempt to update your information, including when printing or sharing invoice links.

 

Alternatively, printing the invoice without opening it will prevent the software from asking for a code. This way, sharing your code with the team will no longer be necessary to secure your accounting data.

 

Here's how to print each invoice manually:

 

  1. Head to Sales, then Invoices.
  2. Locate the invoice from the list and click the dropdown from the Action column.
  3. Select Print.

 

On the other hand, if you need to print multiple invoices at the same time, you can follow these steps:

 

  1. On the Invoices page, select the box for each invoice.
  2. Click the Batch actions dropdown and pick Print.

 

 

Moreover, you can browse this resource for guidance on editing your closing period whenever you need to update corresponding data: Edit your closed books in QuickBooks Online.

 

Do you have different queries about printing invoices or other sales forms from a closed book in QuickBooks Online? Please get back to us by adding a reply below. We'll be here to help.

View solution in original post

3 Comments 3
KimberlyS
QuickBooks Team

Month end closing

There's a different way to print an invoice without entering a closing password, tm316. I'll be pleased to share this alternative to help your team print the sales form seamlessly.

 

Closing your books helps prevent unnecessary changes within your business data. QuickBooks Online will ask for the closing code when you attempt to update your information, including when printing or sharing invoice links.

 

Alternatively, printing the invoice without opening it will prevent the software from asking for a code. This way, sharing your code with the team will no longer be necessary to secure your accounting data.

 

Here's how to print each invoice manually:

 

  1. Head to Sales, then Invoices.
  2. Locate the invoice from the list and click the dropdown from the Action column.
  3. Select Print.

 

On the other hand, if you need to print multiple invoices at the same time, you can follow these steps:

 

  1. On the Invoices page, select the box for each invoice.
  2. Click the Batch actions dropdown and pick Print.

 

 

Moreover, you can browse this resource for guidance on editing your closing period whenever you need to update corresponding data: Edit your closed books in QuickBooks Online.

 

Do you have different queries about printing invoices or other sales forms from a closed book in QuickBooks Online? Please get back to us by adding a reply below. We'll be here to help.

tm316
Level 1

Month end closing

Thank you!

SarahannC
Moderator

Month end closing

Hello, tm316.
 
I'm glad that the information was able to help you. The Community will always be around to lend you a hand any time you need guidance. If you have any other questions or concerns, don't hesitate to ask. Enjoy your day!

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