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Level 1

User management - Add, delete, or change a user's access

How do I prevent a user from seeing/accessing employee/payroll related information?

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QuickBooks Team

User management - Add, delete, or change a user's access

You can exclude the Payroll on the user's access rights, lmezzetta.

 

If you're about to add this user to QBO, here's how you can exclude payroll:

  1. Click the Gear icon.
  2. Under Your Company, click Manage Users.
  3. In the Manage Users page, click the Add user button.
  4. Select the user type, and then click Next.
  5. In the Select Access rights section, uncheck the box for Payroll access.
  6. Click Next and complete the contact info.
  7. Click Save.

However, if the user is already set up, you can edit the access rights to hide the payroll information.

 

Here's how:

  1. Follow steps 1 and 2 above.
  2. In the Manage Users page, find the user's name.
  3. Click Edit in the far right.
  4. In the Edit user settings window, uncheck the box for Payroll access.
  5. Click Save.

There you go. Feel free to come back if you need anything else.

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