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Join nowHello - My client received partial payments in a previous year but now wants to create an invoice to show the client the remaining balance. I've created the invoice dated 1/1/24 for the full amount, but I'm having trouble applying the partial payments to it, I'm assuming because the payments are dated before the invoice. I don't want to mess up the income or A/R account from previous years. Is there a way to apply these payments?
Good day, LNS Books13. Thank you for contacting us regarding applying deposits to invoices.
To provide the most relevant solution, can you clarify how the deposit was originally recorded in QuickBooks? Was it entered as a credit memo or a bank deposit?
Getting a bit more background will help me understand why the payment can't be applied and offer tailored troubleshooting steps.
Please respond with a few more details on how the deposit was created. I'll be monitoring this thread and will follow up as soon as I hear back with the next steps. Providing those additional details will help me assist you in getting this resolved.
Hello - I replied but it doesn't look like it went through. The deposits came in through the bank feed and were categorized to income.
Thank you for getting back to us and providing us with more details about your concern with invoices, @LNS Books13.
Since you've already created an invoice, you can record a partial payment. Once done, match the deposit to that partial payment.
Here's how:
Refer to this article for more information about recording payment for a single or partial payment of an invoice: Record invoice payments in QuickBooks Online.
Since you've already categorized it as income, remove the initial category to match the received payment transaction you recorded earlier.
Follow the steps below:
Once done, you can now match it to the invoice. Here's how:
Here's more information about matching downloaded bank and credit card transactions and putting them in the correct accounts, and avoiding duplicates: Match online bank transactions in QuickBooks Online.
To check the remaining balance for your customers, you can run the Customer Balance Summary report. Here's how you can generate and customize this report: Run reports in QuickBooks Online.
Let me know if you need further help recording the partial payment. I'm always here to assist. Have a wonderful day!
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