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balloonpoop
Level 1

Cannot create expense categories

I am unable to create any of my own expense categories in Quickbooks. the only option I have available to me is to create a sub category which I can assign to either "Quickbooks Payment Fees" or "Uncategorized Expenses."

 

To elaborate, I click on Bookkeeping, then Transactions, then I am shown Bank Transactions in which I can choose to click on my linked bank accounts. Listed here are various entries for review. So far so good. Then I click "Assign a category" which drops down a detailed view. Now I am prompted with a few drop down menus including "Category." I click that drop down menu and am shown nothing except "See and add more categories." Ok all seems to make sense so far right? When I click this, a menu on the right hand side of the screen shows up and lists things like Income, Expenses, Owner investments or expenses, etc. In my case, I am trying to categorize this as an expense, so I click "Expenses." Now I am prompted with a menu that gives me 3 total options listed under two headers. The first header is labeled "Expense" and underneath it lists "Quickbooks Payment Fees" and "Uncategorized Expense." The other header is "Cost of Goods Sold" and underneath I can click "Cost of goods sold." None of this applies to what I am trying to do. There is no place for me to create my own category under expenses. Sure ok, let's click "Uncategorized Expense." Great, now it's categorized as an Uncategorized expense.... It's not an uncategorized expense though. It's an expense I have a name for but Quickbooks isn't giving me any button so actually create a new category. I am pulling my hair out over this since this should literally be the easiest thing to do with a BOOKKEEPING SOFTWARE. Please help. love you.

1 Comment 1
MadelynC
Moderator

Cannot create expense categories

I’ve got a solution for you so you can create expense categories in QuickBooks, @balloonpoop.


When adding a new account type (Parent), you’ll need to switch to the Accountant view to do it. I’m glad to show you the steps:

 

  1. Open your QuickBooks Online account.
  2. Go to the Gear icon.
  3. Select Switch to Accountant view.


Please know that you’re unable to add parent accounts to your Chart of Accounts in Business view, but you can create new subaccounts instead. This is by design to help you stay tax compliant. So when you see the New category panel, you’re making a subaccount under a premade parent account. Check out this guide to learn more: Add an account to your chart of accounts in QuickBooks Online.


Additionally, here are some resources in case you want to know the differences between the Business view and the Accountant view and tips to customize your accounts in the program:

 


You can always reach back out if you need further assistance with managing your QuickBooks accounts. I’ll be here to help. Take care, and love you too!

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