Hi there, @Priestley F. I know a way to ensure that account codes are automatically populated when creating checks for a specific vendor in QuickBooks Desktop (QBDT).
To start, we have to ensure that the Pre-fill accounts for vendor based on past entries option is selected in your company preferences. Here's how:
- Select the Edit menu and choose Preferences.
- Next, click General.
- From the Automatically Recall Information section, choose Pre-fill accounts for vendor based on past entries.
- Then, select OK.
Once done, write a check for that vendor again and save it. Then, enter the same transaction for that name and check to see if the account code automatically populate.
However, if verified that the option is selected and it still doesn't auto-fill the account codes, we can run the Rebuild data tool to fix the possible data issue that might cause the problem. Let me guide you on how:
- Navigate to the Files tab and select Utilities.
- Next, choose Rebuild Data.
- Just select OK when the program will ask you to make a backup before it rebuilds your company file.
- Then, choose where you want to save your backup, then OK. Don’t replace another backup file. Enter a new name in File name and select Save.
- Click OK again when you get the message Rebuild has completed.
- After that, go to File, select Utilities ,and select Verify Data again to check for additional damage.
If QuickBooks finds more damage you have to fix it manually. For detailed steps, refer to this article: Verify and Rebuild Data in QuickBooks Desktop.
Additionally, here's a helpful resource that you can use as a guide in case you need to print your checks in QBDT: Create, modify, and print checks.
If you have other concerns or inquiries about writing checks, please don't hesitate to add a reply below. I'm always here ready to lend a hand to ensure your success.
