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croyce
Level 1

Correcting a reconciled check

We recorded an HRA reimbursement check total to employee #1 when it should have been split between 2 employees. This check has already been reconciled and I need to know how to fix and record this properly without changing the recon. The total check for $427 that was recorded for emp #1 should have been for $347. The remainder of $80 should have been recorded under employee #2. Is there a way to record it as such without changing the recon?

3 Comments 3
Adrian_A
Moderator

Correcting a reconciled check

Hi croyce,

 

I'm here to share some information about reconciled transactions.

 

When an item has already been reconciled, changing its amount or account  will change its reconciliation status. Thus, it may put your account our of balance the next time you reconcile.

 

You can change modify the check through the register page:

 

  1. From the Accounting tab, select Chart of accounts.
  2. Locate the account and the  click View register.
  3. Select the reconciled check and modify its amount.
  4. Click Save.
  5. Select Yes on the prompt message.

 

Just in case you encounter issues with your opening balances, you can check out this article to learn how to fix it: Fix an opening balance to match a bank statement.

 

Should you need any additional assistance while managing your reconciled transactions, you can leave a comment below. I'll be sure to get back to you.

croyce
Level 1

Correcting a reconciled check

Hello and thank you. I want to confirm that once I change the amount of the check, that I can reconcile the $80 check at the same time? The balances can't change at all. 

katherinejoyceO
QuickBooks Team

Correcting a reconciled check

Yes, you can, @croyce. As long as the total amount of the check is still $427 in the same account. It'll only change the balance if the amount of the check is greater or lesser than what is reconciled. 

 

Just in case, you'll want to check out this article to learn more about reviewing your reconciled account to make sure your books are balanced: Fix issues at the end of reconciliation in QuickBooks Online.

 

Feel free to ask again if any problems arise. We're always around to help you more. 

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