Hello, @YaYa2.
When recording invoice payments in QuickBooks, you can set your deposit preferences to Undeposited Funds.
Here's how:
- Go to the Edit menu.
- Select Preferences.
- In the Preferences window, select the Payments menu.
- Choose the Company Preferences tab.
- Under RECEIVE PAYMENTS, mark the Use Undeposited Funds as a default deposit to account box.
- Click OK.
Once completed, you'll have to manually add the credit card fee when depositing the payments. Let's make sure to enter the credit card processing fee in a negative amount.
- Click the Banking menu.
- Select Make Deposits.
- In the Payments to Deposit window, choose the invoice payment and click OK.
- In the Make Deposits window, add the fee account under the FROM ACCOUNT column.
- Enter the fee amount as negative.
- Click the Save & Close button.
Leave a comment below if you have other questions about tracking your transactions. I‘m always here to help.