Credit Card Payments in Quickbooks Desktop

Hi there, @alphaconst.

I'd suggest creating one parent/reconciliation account. Any other accounts associated with that line of credit should be subaccounts. You'll have to manually add transactions for each card. This action will allow the charges on the individual cards to funnel up to the parent account, where you apply for payments and reconcile.

Here's how to create a subaccount:

1. Go to List and select Chart of Accounts.
2. Click the Account drop-down menu and choose New.
3. Select Credit Card and click Continue.
4. Enter a name for the account in the Account Name field.
5. Check the box for  Subaccount of and choose the parent (reconcile) account.
6. (Optional) Enter an opening balance.
7. Click Save & Close.

Also, you can refer to this article to reconcile your account to ensure they match your real-life credit card statement: Reconcile an account

Just in case, I'll add this article for future reference: About bank or credit card subaccount setup.

Please let me know if you need further assistance. I'm always around to help. Have a good one.

I already have the accounts set up that way, with one parent account and all of the subaccounts. My problem is that whenever I make payments, they go toward the parent account and the subaccounts are racking up a "balance" even though they have been paid in full with every single payment. I attached a photo for reference. I don't know how to make the payments apply to each cards balance when I pay them under "payable accounts" online with my credit card and it pays it as one lump sum.

We already have the account and subaccounts set up (see photo). The problem is that each payment goes toward the parent account which then becomes negative sometimes since we pay the current balance each time and not with the statement, then on the other hand the subaccounts are racking up high balances when they shouldn't be. I need to know how to make the payments apply to each subaccounts balance without knowing the amount to each card that's being paid, because it doesn't tell me that when I pay off the whole account.

I work with QB online instead of desktop but I had the same problem.  We need QB to allow us to apply payments to individual cards and I've been asking about it for a very long time.  Recently I found a representative who had an answer for me.  It's a little work, especially with the volume of cards you're dealing with. So, here goes . . .  When the payment you made shows up on the banking page, make a quick list of the open balances on the employees cards (maybe take a picture on your phone?).  Then write a check for the amount of the payment(I assume you make it electronically) and list the balances, line by line, of each cardhholder (as shown at the top of the banking page) whose account to want to zero out.  I don't use a check number because it's basically a breakdown of the one payment you're making to the card company but, of course, that's up to you.  Then go to the banking page, find the payment you made and "exclude" it.  As I said, it works for me and I'm  so happy to be able to clear those individual balances and not have the primary cardholder always having a negative balance(overpayment).  I don't know if it's any different in QB Desktop than it is in QB Online, but I hope it's a help to you.