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Join nowI don't use the credit card very often other than small automatic charges, and automatic payment. Due to illness, I haven't reconciled the card for about 13 months. At some point in time, way after I made the payment, I voided the payment check (which had cleared) to the credit card while reconciling the checking account. Messed up...
Now I am going back and trying to get the credit card reconciliations up to date, but the beginning balance is over by the amount of the voided payment, although the previous reconciliation had the correct ending balance (since the payment was voided between then and now.) I am scratching my head how to fix this, without effecting the checking account, which is balanced to date.
I've got your back, JAG2350. I'm here to help you resolve the beginning balance of your credit card reconciliation.
To resolve the beginning balance that is over by the amount of the voided payment, we'll need to make sure the beginning balance matches the balance from your last reconciliation. To get this number, just run the Previous Reconciliation report to review all the cleared transactions, including the voided payment. Before you start with reconciliation, make sure to back up your company file. Let me guide you on how:
Please take note of the ending balance and it should match your beginning balance when you start reconciling again. You'll see all the changes you've made since the reconciliation under the New Transactions section. I'd suggest clearing them manually from the account register.
Then, go back to your Previous Reconciliation report and check there are no more entries under New Transactions. Once done, reconcile the next statement until the difference between your bank statement and QuickBooks should be $0.00. If your beginning balance doesn't match your statement, just follow the recommended solutions below:
When undoing a previous reconciliation, your beginning balance reverts to the beginning balance of your previous reconciliation. Then, all cleared transactions on the reconciliation become uncleared. Feel free to visit these articles to learn more about reconciling an account and how to fix the beginning and ending balance issues:
If you require additional assistance with your credit card beginning balance and reconciliation or other QuickBooks-related, please do not hesitate to leave a comment. I am always available to lend a helping hand.
OK, I think under normal circumstances, this would work. However there are some special circumstances. I reconciled the March 2024 checking account statement and there was an old transaction (from 2021) for $35.00 to the visa account. Since it had not cleared my bank (in 3 years) after I finished the reconciliation I voided the check.
Now, trying to catch up on rec's for the visa, dating to October 2022, the beginning balance is over by $35.00. I checked the September 2022 reconciliation and the ending balance was correct (not under.)
I need to somehow correct the balance on the credit card without impacting the checking account. I don't know how the charge was on the credit card and not on the checking, but I need to fix it.
Thanks!!
Let me help you make sure the balance of the card is correct, @JAG2350 .
If you need to manage a credit card balance in QuickBooks Desktop, you have a couple of options. You can either record the bill as a lump sum amount or create a journal entry to correct the balance of the credit card account. It might be easier to do it per year so that you can keep track of everything more easily. Keep in mind that this will only affect the balance of the account and won't change the amount of your checking account.
Here are the steps to create a bill transaction:
If you want to create a journal entry instead, you can find instructions in this article: Create a journal entry in QuickBooks Desktop for Windows or Mac.
Additionally, you may find it helpful to review these articles on reconciling an account and fixing beginning balances in QuickBooks Desktop:
If you have any other questions or concerns about managing your credit card balance and reconciling your accounts, please feel free to leave a comment in this thread.
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