How do I change the transaction type in a bank account register from Expense to Transfer?

No compelling reason to. An expense from one bank account to another affects both exactly the same.

My transactions are loading as "checks" and they just need to be "expenses". How do I edit this? I also have had credit card payments download as "transfers". This needs to be an editable field. 

I have the same question - have you received any response to your post? I'd love some assistance with this...thank you!

Hi confused,

My peer, JanyRoseB, already answered the same concern you've posted about changing the transaction type in QuickBooks.

You can visit this link if you haven't checked it yet: https://quickbooks.intuit.com/learn-support/en-us/banking/re-can-i-change-things-on-a-reconciled-sta....

Let me know if you have any other concerns. I'm always around to help. Have a great day.

Hi

No answers to this question?

Hi VantagePros. There's no way to convert a  transaction from one type to another. However, you could delete the transaction and recreate it as a transfer. Here's our article on recording transfer in QuickBooks Online. That will help you set up the new transfer. 

Let me know if there are any other questions. 

Hi Steve,

Per the original question, how to change the transaction type from Exp to Transfer as when you log in to your QB each day and the system automatically classify your transaction extracted from bank.  Most of the time they are correct, but a few time it is as not what you have in mind when you performed certain bank transaction.  His example was the bank classify his bank transaction as Expense.  Mine is the other way around, as TRANSFER.  And I want to change it from TRANSFER to EXPENSE even before it booked into our Quickbooks.   

Thanks for the input though but I think I found a way around it.

Hi VantagePros. In your situation, you could undo the addition to the register and then change the transaction in the for review tab. Here's how:

1. Select the Banking tab on the left 
2. Then, click the account in question. 
3. Now, select the Reviewed tab 
4. Look for the transaction in question and select Undo to the far right 
5. Next, select the For Review tab, the transaction will now be in here locate it 
6. Once you locate the transaction, click it
7. At the top of the window that expands, change the selected option from Transfer to Add
8. Last, select the green Add button in the bottom right. 

Let me know if you need anything else. I'll be happy to help. 

Thank you for your opinion.  We now know how you feel about changing the transaction type.  But the question was "How do you change the transaction type?"  

Nice to have you joining this thread, @RLHallum.

Allow me to share some insights about changing transaction types in QuickBooks Online (QBO). QBO is dependent on the information shared by your bank institution. Thus, changing the transaction type isn’t possible in QBO. You can only categorize the it to the correct income and expense account.

As a way around, you’ll want to manually download your bank transaction and edit the transaction type. Then, upload it to your QBO account. I’d be glad to show you how.

1. Log in to your bank or credit card website and download the transactions from there.
2. Ensure the file size and format is supported (maximum file size is 350 KB).
   • Comma-Separated Values (CSV)
   • QuickBooks Online (QBO)
   •  Quicken (QFX)
3. Before uploading it to your QBO account, ensure you’ve already made changes to the transactions such as the transactions type.
4. Then to upload the transactions, go to the Baking or Transactions menu.
5. Select the Banking tab.
6. Locate the select the appropriate bank and click File upload from the Update drop-down menu.

For more details about this process, you can check this article for your reference: Manually upload transactions into QuickBooks Online.

Once done, you can now reconcile your accounts when you’re ready.

Let me know if there’s anything else I can help you with on managing your QBO account. I’ll be around to help you. Have a great day!

Subsequent to our conversion from PeachTree to QBO, a $100,000 "transfer" was converted to a $100,000 "expense" in QBO.  Can this somehow be flagged back to "transfer"?

The link to that post is "missing". Can you re-direct us, as to how to change transaction types? Thank you.

Hello there, @m4life2.

An Expense can’t be converted directly into a transfer.  Though you can still move amount to another account by editing the expense and change the account it goes to.

Another way you might consider doing is deleting the expense in the register and then record it as a Transfer.

To delete the transaction:

1. Click Accounting, then select Chart of Accounts.
2. Find the account you want and click its Account History link in the Action column.
3. Select the transaction you want to delete.
4. Click Delete.

Here’s how to record a bank transfer:

1. Go to the +New button.
2.  Select Transfer.
3. From the Transfer Funds From drop down list, select the bank account that the funds are coming out of.
4. From the Transfer Funds To drop down list, select the bank account that the funds are being deposited into.
5. In the Transfer Amount box, enter the amount being transferred.
6. Edit the date and enter a memo (optional).
7. Click Save and close.

To keep your transaction and accounts, you can check this article: Reconcile an account in QuickBooks Online.

Please let me know if you have other questions. Take care and stay safe, m4life2.

We're having the same problem, but all our checks are suddenly importing as expenses. This is definitely a problem, since the check numbers don't show up in the register for expenses as they do for checks. We have verified with our bank that these are designated "check" on the bank's end, not as "expense" - a pretty clear indication that this is a Quickbooks issue - but QB customer service says the problem is the bank and that they are not able to escalate our ticket (we spent 2.25 hours on the phone with support and have not received a promised call back; the problem remains unaddressed). This obviously needs a long term fix, but in the short term it could be easily worked around if QB would simply add an option to view the "description" field as a column on the register page, since the check numbers are actually recorded in this field. Ridiculously, this field is only viewable on the banking page prior to transactions being "accepted," not on the register page where we need it to be to edit the entries.

it appears QB does not allow this however, a work around is to delete the transaction you want to change then recreate from scratch.

QB should have this feature. It would really help new folks like myself. QBO does not import things consistently nor perfectly. Also it you set up rules then change you mind on how to handle a transaction then later change you mind or if QBO changes some default or the  bank's download changes (THESE THING HAPPEN A LOT) it would be nice to go back and update the type.

Example, I have a credit card with bank of america along with checking. I want all my payments to show TYPE = TRANSFER, but right now some show as transfer, some show as expense, some show as credit card payment and there are more I think. You get the point. YES, the math is the same but they should all be consistent for clarity. QB should make this easy but deleting and recreating is so time consuming and silly when all they need to do is make a field editable with some logic in the background.

link no longer works ;-(

yes the math is the same but it would be nice if, say by accident or automation, credit card payments are showing as transfers, CC payments, expense, etc and you want to make sure they all match for clarity and consistency, saving people time, especially if more than one person is involved in the bookkeeping

I had a similar issue.  I have the QBO Simple Start version.  My bank file imported my "check" transactions as "expenditures".  I had no way of changing the transaction to "Check" with the options given [Categorize, Find Match, Record as Transfer, Record as credit card payment].

So I selected "Create a rule".  I set all transactions with the word "Check" to change the transaction type to "Check".  I did not set the autoconfirm on so I can verify individually.  Perhaps you can also create a rule to help set your transaction type to your desired type.  Hope this helped.