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Dixon FDS
Level 3

I made a wire payment to an overseas supplier but it was bounced back with a bank fee one week later. How to put through the correct entries in QBO? Thanks.

 
Solved
Best answer February 01, 2024

Best Answers
JuliaMikkaelaQ
QuickBooks Team

I made a wire payment to an overseas supplier but it was bounced back with a bank fee one week later. How to put through the correct entries in QBO? Thanks.

I'll help you correct and record the bounce transaction bank fees, @Dixon FDS

 

In QuickBooks Online, when your bill payments are bounced back with a fee, you can create a journal entry to reverse the original payment and record the bank fee as an expense. You can follow the steps below to create a reverse journal entry:

 

  1. Click the +New button, then select Journal Entry.
  2. Make sure the Date and Entry No. are correct.
  3. Debit the checking account for the amount of the bill payment.
  4. Credit the A/P account for the amount of the bill payment.
  5. Select the Vendor name.
  6. Click Save & Close.

 

Then, you unlink the bill from the payment and link it to the journal entry. Here's how:

 

  1. Open the original bill payment.
  2. Uncheck the bill originally paid by the wired payment.
  3. Check the Journal Entry created in the first step.
  4. Enter a Memo to indicate the check was returned for the bill payment.
  5. Select Save & Close.

 

Next, you can enter a bill for the bank fees.

 

  1. Click Click the +New button, then select Bills.
  2. Select the Vendor name.
  3. In the Category section, select the Bank Charges expense accounor other expense account categories associated with the fees.
  4. Enter a Memo to indicate that these are charges for the bounce bill payment.
  5. Select Save & Close.

 

Lastly, you can record a new bill payment linking the bill for the supplies and the bank fees. 

 

Furthermore, you may run a  Transaction List by Vendor report to view all the money you paid to them and customize them depending on your preferences.

 

You can also generate a monthly expense report to show how much you pay your vendors every month.

 

I'm just a post-away if you need more help with managing your bill payments and bank fees or anything else about QuickBooks by leaving a reply below. Take care and have a wonderful day!

View solution in original post

1 Comment 1
JuliaMikkaelaQ
QuickBooks Team

I made a wire payment to an overseas supplier but it was bounced back with a bank fee one week later. How to put through the correct entries in QBO? Thanks.

I'll help you correct and record the bounce transaction bank fees, @Dixon FDS

 

In QuickBooks Online, when your bill payments are bounced back with a fee, you can create a journal entry to reverse the original payment and record the bank fee as an expense. You can follow the steps below to create a reverse journal entry:

 

  1. Click the +New button, then select Journal Entry.
  2. Make sure the Date and Entry No. are correct.
  3. Debit the checking account for the amount of the bill payment.
  4. Credit the A/P account for the amount of the bill payment.
  5. Select the Vendor name.
  6. Click Save & Close.

 

Then, you unlink the bill from the payment and link it to the journal entry. Here's how:

 

  1. Open the original bill payment.
  2. Uncheck the bill originally paid by the wired payment.
  3. Check the Journal Entry created in the first step.
  4. Enter a Memo to indicate the check was returned for the bill payment.
  5. Select Save & Close.

 

Next, you can enter a bill for the bank fees.

 

  1. Click Click the +New button, then select Bills.
  2. Select the Vendor name.
  3. In the Category section, select the Bank Charges expense accounor other expense account categories associated with the fees.
  4. Enter a Memo to indicate that these are charges for the bounce bill payment.
  5. Select Save & Close.

 

Lastly, you can record a new bill payment linking the bill for the supplies and the bank fees. 

 

Furthermore, you may run a  Transaction List by Vendor report to view all the money you paid to them and customize them depending on your preferences.

 

You can also generate a monthly expense report to show how much you pay your vendors every month.

 

I'm just a post-away if you need more help with managing your bill payments and bank fees or anything else about QuickBooks by leaving a reply below. Take care and have a wonderful day!

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