Matching checks that have cleared the bank account

mrp2 · ‎January 05, 2022

When matching deposits and credits from the Banking Feeds Center a problem exists with transactions that were previously matched being listed again in the bank download. Normally I uncheck the previous match and then match the item again. However, I reconciled my account immediately after the bank posted the December statement for downloading. Now the problem is if I uncheck any of the highlighted items shown in the attachment I am warned that it is a reconciled item meaning that it would be necessary to delete reconciliation and do it again. Obviously, I do not want to repeat my work and time.

Note that I spent over an hour yesterday afternoon with QB support finally learning that if I changed the mode from Classic to Express the duplicate items to match could be deleted. Then change back to classic mode.

When I downloaded the transactions this morning the items were there again to match.

Would appreciate any help to solve this problem.

JonpriL · ‎January 05, 2022

Let's work together and solve this, @mrp2.

Transactions previously matched and already reconciled don't need to be matched. You can ignore these downloaded transactions to clear them out of your bank feeds center. Let me show you how.

Go to Banking.
Select Bank Feeds.
Click Bank Feeds Center.
Under BANK ACCOUNTS, select your bank account where the downloaded transactions are in question.
On the Account Information section, select Transaction List.
Put a checkmark on all of your previously matched transactions.
Select Batch Actions.
Click Ignore.

I'm adding this article to read and learn more about reviewing your downloaded transactions: How to Add, Match, or Ignore Bank Feed transactions in QuickBooks Desktop?

You may also read this reference with the topics you can use while working with your online banking transactions: A Series of Articles that Covers Bank Feeds in QuickBooks.

Don't hesitate to post again if you have other questions or concerns with QuickBooks online banking. I'm always around, ready to help. Take care and stay safe!

mrp2 · ‎January 05, 2022

Thank you for the information and link. I followed the instructions to the letter but could not find a transaction list to ignore. I am using Quickbooks Pro Plus. From the Bank Feeds Center, I use the "Classic" mode to match transactions. I have attached my view which seems different from what you describe below as I do not see Batch Actions.

Go to Banking. Select Bank Feeds. Click Bank Feeds Center. Under BANK ACCOUNTS, select your bank account where the downloaded transactions are in question. On the Account Information section, select Transaction List. Put a checkmark on all of your previously matched transactions. Select Batch Actions. Click Ignore

MJoy_D · ‎January 05, 2022

Thank you for getting back and providing us with more details about your banking concern, @mrp2.

To follow the steps outlined by JonpriL above, temporarily switch your bank feed to Express mode.

Let me show you how:

Go to the Edit menu and click on Preferences.
Select Checking then go to the Company Preferences tab.
In the Bank Feeds section, select Express Mode.
Click on OK once you're done.

Check out this article for more information about the available bank modes in QuickBooks Desktop (QBDT): Switch between banking modes.

From here, you can now review and match transactions: Add and match Bank Feed transactions in QuickBooks Desktop. It'll also guide you on how to do it based on your banking mode.

To make sure that your bank and credit card statements match, see the following article on how to reconcile an account in QuickBooks Desktop.

I'm always here if you need more help with your bank transactions. Just let me know by leaving a reply below. Keep safe and have a great rest of the day!

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Matching checks that have cleared the bank account