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Level 1

Missed check entry

I missed entering a check in date and numerical order. how to correct?

2 Comments 2
QuickBooks Team

Missed check entry

Hi there, @JI1


Welcome to the Community. I'd be glad to assist you with entering a check number in numerical order into QuickBooks Online.


QuickBooks automatically increment the check numbers unless if you turn on the Custom Transaction number feature. Therefore, once you assign one check number, the rest will regularly follow in order. 


Let's go ahead and make sure that the Custom Transaction number is not enabled.


Here's how: 

  1. Click on the Gear icon.
  2. Select on Account and Settings.
  3. Choose Sales in the left navigation pane.
  4. Click the pencil icon in the Sales form content section.
  5. Make sure that the Custom transaction numbers box is unchecked.
  6. Click Save, then Done.

Once verified, you can edit those checks that you've created, then enter your desired check number. 


I've included an article about changing transaction numbers on sales forms for your future reference: How to change the invoice number on sales forms. 

I'm confident that these resources will assist you with entering the check numbers in numerical order into QuickBooks.


Don't hesitate to let me know if I can be of additional assistance. Have a wonderful weekend!

Level 15

Missed check entry

Use Banking menu > Write Check. Enter the Check. It doesn't matter when you enter it; you still put the needed info, including date, on it, whenever you enter it.

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