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Thank you for getting back on this thread. Let me share my insights to help you manually deposit your credit card payments.
Yes, you're correct. When using Merchant Service to process credit card payments in QuickBooks Online (QBO), the system will automatically record and make the bank deposits. The reason they don't show up on the bank deposit screen.
To manually change the deposit location, avoid using direct bank deposits. Instead, utilize the Receive Payments screen to record these payments.
Here's how:
if you want to change the bank account QuickBooks uses it for depositing payments when processing credit card and Automated Clearing House (ACH) payments. Check this article: Change the deposit bank account.
Furthermore, I'm adding these articles to guide you in managing online bank transactions in QuickBooks Online:
Let me know if you have further questions about depositing bank transactions in QuickBooks. I'm here to assist. Have a good one.
Let's figure out why your customer credit card charges appear under Undeposited Funds but aren't visible when recording a bank deposit. Then, make sure you'll able to deposit it, Tbrown.
Are these credit card charges manually recorded as an expense in your books? If so, it can be due to currency discrepancies. Be sure to select the accurate currency in the bank deposit, aligning it with the currency used for the credit card charges.
Click the Currency drop-down arrow and choose the appropriate one. When credit card charges appear, you can create a batch deposit.
If you're using QuickBooks Payments or another payment services application, I recommend reviewing the payment screen manually. Ensure that the payment is deposited into Undeposited Funds, so it shows up in the Bank deposit.
Here's a guide on reconciling an account in QuickBooks Online. It provides instructions on matching your bank or credit card statements.
Feel free to click the Reply button and share your concerns whenever you want. I'm here to do my best to answer your questions about handling fees/charges in QBO.
Thanks,
After a little thought, it may be a automatic system process. I just switched from Desktop pro 2021 to Quickbooks Core Online. I now use Quickbooks merchant services to process customer credit card payments, and I didn’t before. I used Payment Depot in the past. My guess is that the software manages the payments for me and when the batched deposit is completed it will automatically show up in my deposited bank record, or at least I hope. Normally I could change the deposit manually from my bank to undeposited funds like all the other received payment. I no longer have this option with credit card payments received.
Thank you for getting back on this thread. Let me share my insights to help you manually deposit your credit card payments.
Yes, you're correct. When using Merchant Service to process credit card payments in QuickBooks Online (QBO), the system will automatically record and make the bank deposits. The reason they don't show up on the bank deposit screen.
To manually change the deposit location, avoid using direct bank deposits. Instead, utilize the Receive Payments screen to record these payments.
Here's how:
if you want to change the bank account QuickBooks uses it for depositing payments when processing credit card and Automated Clearing House (ACH) payments. Check this article: Change the deposit bank account.
Furthermore, I'm adding these articles to guide you in managing online bank transactions in QuickBooks Online:
Let me know if you have further questions about depositing bank transactions in QuickBooks. I'm here to assist. Have a good one.
Simplify payday and set payroll to run automatically in QuickBooks.
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