Reconcile

Hello there, skell01. 

I'm delighted to help you in reconciling your bank transactions in QuickBooks Online (QBO). 

After adding a transaction from 2023, it will show up in your register. You can then manually reconcile it by marking the Reconcile (✓) column with an R status. This process is quick and simple.

Let me show you how: 

1. In QBO, go to the Accounting menu on the left pane.
2. Proceed to the Chart of Accounts.
3. Locate the bank account, then click View register and look for the added transaction.
4. Under the Reconcile (✓) column, click on the blank field to mark the transactions as reconciled (R).
   
5. Hit Save and select Yes to confirm.

Once you finish this process, your account balance will accurately reflect your current financial status. If you need further guidance on manually adjusting bank transaction reconciliations, refer to the QuickBooks Online article: About undoing or removing reconciled transactions.
 

 You're now ready to continue with the reconciliation process. Please refer to this article for future reference: Reconcile an account in QuickBooks Online.

Keep this thread accessible for future reference in QuickBooks Online. I am always here to assist you regarding in reconciling your bank transaction, just Reply down below.

Is it possible to actually run through the reconcile process so I can make sure everything trues up correctly?

@skell01 

How did you reconcile 2024 if you haven't reconciled 2023?  Your 2024 beginning balance needs to be the same as your 2023 ending balance and if you haven't reconciled 2023, how did you get that balance into QB?

Welcome to the Community space @skell01.

Yes, you can run through the reconciliation process in QuickBooks Online (QBO) to ensure all your transactions are correctly matched. Let's discuss this more bellow!

To make sure there are no discrepancies in your transactions, we need to unreconcile 2024 transactions first. Then, we can focus on reconciling the 2023 transactions. Afterward, you can reconcile the 2024 transactions again to ensure your financial data is reliable and complete. 

Steps to Unreconcile transactions:

1. Go to Setting and then Chart of accounts.
2. Find the account that has the 2024 reconciled transactions. Then select View register.
3. In the checkmark ✔ column, select the box with the “R” until the box is blank. This removes the transaction from the reconciliation.
   
   
4. Select Save.
5. Close the account register.

You can reach out to your accountant, who has the QuickBooks Online Accountant version, to help you unreconcile all 2024 transactions. They can undo multiple transactions.

Your account balance will accurately show in your financial status once this process is complete.

Don't know how to run reports of your reconciliation? You can check this helpful article: View, print, or export a reconciliation report in QuickBooks Online.

Furthermore, explore our Live Bookkeeper Expert. They will offer guidance, manage your books, address your questions, and demonstrate how to use QuickBooks more effectively.

If you have any further questions or need additional assistance, please feel free to comment below. The Community is here to help you 24/7. Have a good day!

I input my 2024 data 1st as I needed to get budgeting etc going for 2025. Now I am imputing 2023 via the standard data import feature. So every month in 2024 was reconciled already.

Thank you for getting back, Skell01. Allow me to provide further details about this matter.

It's essential to first unreconciled the transactions from 2024 to accurately reconcile those from 2023, in order to avoid discrepancies. By clearing the previous reconciliation, we can ensure a smooth and error-free process for handling the earlier transactions.

You can follow the detailed steps outlined by my colleague to proceed correctly. This approach helps maintain the integrity of your financial records and ensures everything is in perfect order.

 Additionally, you can check this article that might help you on the future on how to add an accountant in QuickBooks Online: Add accountant users in QBO.

You can Reply to this thread if you have further questions or need assistance on how to reconcile transaction in QBO. We are here to help you.

And there is no way to unreconcile 2024 outside of doing each transaction individually correct? Or is it possible to un-reconcile multiple transactions at 1 time?

You're right @skell01.  You can only un-reconcile one transaction at a time in QuickBooks Online (QBO) by selecting the box with "R" until it shows blank.

For multiple transactions, I suggest reaching out to your accountant who has the QuickBooks Online accountant version to undo multiple transactions at 1 time. Below, you will find the steps to undo multiple transactions using the QuickBooks Online Accountant version:

1. Start by heading over to the Accounting menu.
2. Click on the Reconcile tab to get started.
3. Choose History by account to see past entries.
4. From the dropdowns, pick the account and the date range you want to focus on.
5. Look through the list and find the reconciliation you're working on.
6. Click on View Report to open up the Reconciliation Report.
7. Take a moment to go over any discrepancies and discuss any changes your client might want.
8. When you feel good to go, hit the dropdown in the Action column, and then choose Undo.

Once you've undone all the transactions, if you need to reconcile them correctly, feel free to visit this article: Reconcile an account in QuickBooks Online.

For further information after you finish reconciling, check this article to view, print, or export a reconciliation report in QuickBooks Online.

If there's anything more to discuss about your account reconciliation, reply to this thread. I'm still here to support and guide you through.