Returning to a Reconciliation to Pay Bill

Let me guide you on creating a bill after reconciling your credit card transactions, MASC Ducks. 

There are two options where you can pay a portion of the outstanding balance, you can either create a written check to pay for expenses that are to be paid immediately or enter a bill for vendor bills to be paid at a future date. 

Here's how: 

For Write checks: 

1. Go to the Banking menu, then click Write checks or simply type Ctrl + W. 
2. Fill up the necessary information, such as the Bank account, Pay to the Order, Date, Amount, Address, Expenses, or Items tab.
3. Once done, click Save and Close. 

For Bill:

1. Go to the Vendors, and click Enter Bill. 
2. Choose the correct accounts payable from the dropdown. 
3. Tick the boxes that you'd want to pay. 
4. Set any Discount or Credit that you want to apply to your bills.
5. Enter the Date you paid the bill. 
6. Choose a Payment method. 
7. Click Pay selected bills. 
8. Press Done or Pay More Bills if you have other bills to pay. 

For more detailed steps of information, you can access this article: Set up, use, and pay credit card accounts. 

Keep me posted if there's anything else I can help you with. I'll always be around to offer my assistance. 

Thank you for responding.  I already entered all the various credit card charges into QB by "Enter Credit Card Charges."  By doing that, aren't those already seen as being deducted from my account?  The instructions you gave above is to enter a credit card as a bill and then pay it.  Isn't that adding the charges twice into the system? 

Also, if I do it that way it asks me for the account and class for the overall credit card amount, but the charges were from all different accounts and classes.  Those were all put in separately when I Entered Credit Card Charges.  I do not need a check.  I have already transferred money out of my checking account to pay off the credit card.  I simply need to show it has been paid in QB.

I apologies if this doesn't make sense.  

Thank you for responding.  I already entered all the various charges into QB by "Enter Credit Card Charges."  By doing that, aren't those already seen as being deducted from my account?  The instructions you gave above is to enter a credit card as a bill and then pay it.  Isn't that adding the charges twice into the system? 

Also, if I do it that way it asks me for an account and class for the payment of the card.  The charges are from a bunch of different accounts and classes.  These were entered when I 'Enter Credit Card Charges'.  I do not need a check, I have already transferred the money from my checking to pay off the card.  I just need to show that the card was paid off in QB.

I am sorry it this doesn't make sense.  I am learning as I go!

Thank you for your response to this thread. I'm here to provide clear instructions on recording your bills in QuickBooks Desktop (QBDT).

I see that you have already entered your credit card charges in QuickBooks. Enter credit card charges option is for tracking purposes only and doesn't affect your actual credit card. It only indicates the transaction processed from your QuickBooks credit card account.

Since you have already reconciled your books but need to display your credit card charges paid in QuickBooks, you have two options to pay credit card charges after reconciliation. Instead of creating a transfer record, you can either write a check or enter a bill, similar to what my colleague provided above.

If you've transferred the money to the checking account to pay off the card, we need to create a payment record under your checking account to balance your register. Please be advised that this will not result in any duplicate charges in the system, as it was processed from a different account. Allow me to provide you with a step-by-step guide:

To write a check:

1. Go to the Banking menu, and click Write Checks.
2. On the Bank account dropdown, select the account you use to pay off the card.
3. Under Expense, choose the credit card account that you need to pay, then fill out the necessary information.
4. Click Save and Close.

To enter Bill:

1. Go to the Vendors menu, and select Enter Bills.
2. Under Expense, choose the credit card account that you need to pay, then fill out the necessary information.
3. Click Save and close.

If done entering the bill, proceed to pay the bills.

Here's how:

1. Go to the Vendors menu, and choose Pay Bills.
2. Check the box of the payment you want to pay.
3. Under the Payment section below, choose the accurate date.
4.  Select the Payment method as Check, since you use your checking account to pay the card.
5. On the Account dropdown, select the account you use to pay off the card.
6. Click Pay Selected Bills.

After completing each step, you should be able to find the bill and confirm that it's marked as paid.

Furthermore, I'll add an article to guide you on how to receive payments for an invoice in QuickBooks Desktop: Record an invoice payment.

For additional QuickBooks-related concerns, don't hesitate to post them here in the Community. I'm always here to help you. Have a nice day.