Job costing for inventory items

Welcome to the Community, @LexiBuckmeier 

Currently, QuickBooks Online does not natively support the direct transfer of inventory items to a project without creating an invoice.

The processes of inventory management and project allocation are typically tied to the financial exchange of goods or services. By requiring invoices, QuickBooks ensures that business transactions are thoroughly documented, improving financial accuracy, compliance, and reporting. This design choice prioritizes comprehensive record-keeping and reconciliation, which adhere to accounting best practices.

Therefore, I'd recommend consulting an accountant for expert and professional advice about business workflows to ensure the process suits your business structure.

Furthermore, you can check these articles about inventory tracking and report status:
 

• Set up and track your inventory.
• Use reports to see your sales and inventory status.
• Adjust inventory quantity on hand in QuickBooks Online.

Please know that I'm just a reply away if you need any further assistance with managing your inventory or any QuickBooks-related concerns. Have a good one, and keep safe!

@LexiBuckmeier 

"When we purchase materials, it is easy to allocate the expense to a particular job,"

"Before I go through the process of setting all of that up, I want to make sure that there is a way to transfer inventory items to a particular project without having to create an invoice for them and what the correct process to follow for that is."

Can you clarify your question?  You mentioned allocating expenses but then your question is about transferring inventory items.  When you purchase materials for Project A, are you recording those as expenses and your goal is to reduce the expenses for Project A and transfer those expenses to Project B?  Or, are you recording the materials purchased for Project A as inventory items and you just want to allocate those inventory items to Project B?    

QuickBooks is great but also very limited in inventory functions as it's really made for direct to consumer over the counter sales even though they offer a construction version.  We are also in construction and had the same problem.  

Rather than create an invoice to "sell the products" from inventory, we use a sales receipt and just type $0 for the price for each line item as we enter them on there.  Then continue to invoice your client as you normally would against the lump sum estimate of the total job price.  The sales receipt is the "documentation" of tracking the transfer of the material to the job from your inventory, and there is no monetary exchange with the client as the sales receipt is for $0.  The cost of the item into inventory is charged against the job while no revenue is recorded.  

QuickBooks is great but also very limited in inventory functions as it's really made for direct to consumer over the counter sales even though they offer a construction version.  We are also in construction and had the same problem.  

Rather than create an invoice to "sell the products" from inventory, we use a sales receipt and just type $0 for the price for each line item as we enter them on there.  Then continue to invoice your client as you normally would against the lump sum estimate of the total job price.  The sales receipt is the "documentation" of tracking the transfer of the material to the job from your inventory, and there is no monetary exchange with the client as the sales receipt is for $0.  The cost of the item into inventory is charged against the job while no revenue is recorded.  

Hey there! You're dealing with a pretty common issue in construction with leftover stuff messing up job costing. 

So, let's chat about Quickbooks online. To handle those leftovers better, you might wanna think about setting them up as inventory items in your system. This way, when you purchase materials, instead of just logging 'em as an expense, you're putting 'em into inventory. You can then use inventory features to allocate to projects without messing with invoices. It'll keep leftover materials accounted for and ready for the next job.

But if you're hitting a wall with Quickbooks for deeper tracking, it can be tricky. I had a client facing the same issue, and adding a mobile warehouse solution was a game changer. It streamlined their inventory management and synced with their ERP seamlessly. Cleverence was a big help with its low-code customization and solid integration. It tackled serial tracking and gave real-time accuracy a boost. So while QuickBooks has its tools, for more streamlined and precise inventory management, give Cleverence a look to keep things smooth.