multiple tracking categories in QB Enterprise

Thanks for reaching out to the Community, RatliffCPA.

To verify my understanding, what is a restriction for a fund and function for a department? Also, which type of transactions are you looking to track?

Once I have this information, I'll be able to do further research on my end to see what options are available.

If you're looking to track things with classes, and need to track different things with another method, you can use your custom fields feature.

Here's how:
 

1. In the top menu bar, go to Customer, Vendor, or Employee.
2. Choose Customer Center, Vendor Center, or Employee Center.
3. Double-click any profile on your list to open and edit it.
4. Access the Additional Info tab, then click Define Fields.
5. Name your custom field in its Label column.
6. In the Use for column, tick a checkbox to add your field to customer, vendor, and/or employee profiles. You can track the same information for all three groups.
7. Since you're using Enterprise, you can also add preset data fields from your What kind of data? column and use any text to create a free-form field.
8. Select OK.
   
   

I've also included a couple detailed resources about using class and custom field tracking which may come in handy moving forward:
 

• Set up & use class tracking
• Create & use custom fields

Please feel welcome to send a reply if there's any additional questions. Have an awesome Wednesday!

When we receive money for a specific purpose, it goes into a Fund and it can only be used for that purpose. In addition, we have several departments that people work in that we need to track. I need to use these on every single transaction (check, deposit, payroll check, bill, general journal, etc.). So, Class can work for the Fund, but I still need to have some way of tracking the department.

For example, someone donates money to a remodeling project. I need to see it in the Remodeling fund and also in Development department.

Hello, @RatliffCPA.

If you want to track a department in QuickBooks Desktop (QBDT), the only way to do so is by using class tracking and custom fields. 

Just in case you need guidance in adding, editing, or deleting accounts in QBDT, you can refer to this article: Add, edit, or delete accounts in QuickBooks Desktop.

Should you have any other concerns apart from tracking your department, please let us know. We're always here to assist you.