quickbooks payroll & W2

I'm happy to share more information about QuickBooks Payroll, rkoorapati.
 

We can manage and maintain your employees' W-2 forms and pay the deductions for IRS and state taxes. To add an employee to the W-2 form, follow these steps: 

1. Go to Payroll, then Employees.
2. Select Add an employee.
3. Add your employee’s name and email address. If you want them to enter their own personal, tax, and banking info, select Yes, allow employee to enter their tax and banking info in Workforce. QuickBooks will automatically email them an invite to QuickBooks Workforce. Your employee can enter their address, Social Security number, W-4, and banking info.
4. Select Add employee. 
5. Select Start or Edit to any section to add the remaining employee info.
6. Hit Save.

Additionally, check out these articles for filing your forms: 

• File your W-2 and W-3 forms
• Pay and file payroll taxes and forms electronically in QuickBooks Online Payroll

The Community is here 24/7 to assist you if you still have questions about your payroll. Have a great day, and take care. 

Thank you so much.

It is possible to have each employee on a different pay period (weekly, monthly, etc,). Correct? 

Does payroll has a feature to directly pay the deductions to IRS, medicare, and State taxes on quarterly basis?

On an annual basis can I generate W-2 for all employees with no additional cost?

Thanks,

Ravi Koorapati

You're absolutely right, Ravi. QuickBooks Online offers the flexibility to create and assign unique pay periods for individual employees. 

This feature is particularly beneficial for businesses with workers on different payment schedules. Allow me to share all the details with you. Here's how: 

1. Go to the Payroll menu and proceed to the Employees tab.
2. Select an employee and click on it to open the profile.
3. Scroll-down to the Employment details, then click Edit.
4. Look for Pay schedule, then click the dropdown, and then select + Add pay schedule.
5. Fill out the appropriate fields. 
6. Click Save.

Let me share these articles for additional details about pay schedules as well as managing employee details in QBO: 

• Set Up And Manage Payroll Schedules
• Edit Or Change Employee Info In Payroll

You can also send your tax payments to the IRS and state agencies using the e-payment feature. You can use this article as a guide on how to activate it:

• Set Up QuickBooks Online Payroll To Pay And File Your Payroll Taxes And Forms
• Pay And File Payroll Taxes And Forms Electronically In QuickBooks Online Payroll

Regarding your inquiry about W2s and other tax forms, these are included in your payroll subscription at no extra charge. As long as your account remains active, you'll have access to these payroll tax forms within QBO. For more information, please see these articles:

• Understand The Taxes And Forms That QuickBooks Payroll Submits For You
• Print Your W-2 And W-3 Forms

For those just starting with payroll in QBO, we've prepared comprehensive guides to help you navigate the setup process:

• Get Started With QuickBooks Online Payroll
• Understand Guided Setup For QuickBooks Online Payroll

These resources provide step-by-step instructions and valuable insights to ensure a smooth payroll implementation.

The QuickBooks Team is always here to assist you with any questions or concerns you may have about the payroll feature or any other aspect of the software. We encourage you to reach out whenever you need clarification or additional support.