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Kevin 2
Level 2

Viewing Transactions That Don't Have Tags

I would like to see what transactions on my Profit & Loss have not been assigned a Tag. Is there a way to view all "untagged" transactions?

Solved
Best answer April 14, 2022

Best Answers
JonpriL
Moderator

Viewing Transactions That Don't Have Tags

Hi @Kevin 2, I'll help generate your report.

 

In QuickBooks Online, you can pull up and customize the Profit and Loss by Tag Group report to show a list of untagged transactions. I'll show you how.

 

  1. Access the Profit and Loss by Tag Group report.
  2. Go to Customize.
  3. Under Columns, select Total Only.
  4. On the Filter menu, select Tags.
  5. For the Tags menu, choose Not Specified.
  6. Click Run Report.

 

Once done, select the amount in each account to open a detailed report showing your untagged transactions. I'm adding this article to learn more about how you can customize a report: Customize Reports in QuickBooks Online.

 

You may also read this reference to save the customization on a custom report and preserve the changes made: Memorize reports in QuickBooks Online.

 

Don't hesitate to post again here if you have other questions or concerns with QuickBooks generating reports. I'm always around happy to help. Stay safe and have a good one!

View solution in original post

10 Comments 10
JonpriL
Moderator

Viewing Transactions That Don't Have Tags

Hi @Kevin 2, I'll help generate your report.

 

In QuickBooks Online, you can pull up and customize the Profit and Loss by Tag Group report to show a list of untagged transactions. I'll show you how.

 

  1. Access the Profit and Loss by Tag Group report.
  2. Go to Customize.
  3. Under Columns, select Total Only.
  4. On the Filter menu, select Tags.
  5. For the Tags menu, choose Not Specified.
  6. Click Run Report.

 

Once done, select the amount in each account to open a detailed report showing your untagged transactions. I'm adding this article to learn more about how you can customize a report: Customize Reports in QuickBooks Online.

 

You may also read this reference to save the customization on a custom report and preserve the changes made: Memorize reports in QuickBooks Online.

 

Don't hesitate to post again here if you have other questions or concerns with QuickBooks generating reports. I'm always around happy to help. Stay safe and have a good one!

Kevin 2
Level 2

Viewing Transactions That Don't Have Tags

Thanks so much. I'm try to accept as the solution but I keep getting an error. 

JonpriL
Moderator

Viewing Transactions That Don't Have Tags

I'm happy it worked well, @Kevin 2!

 

Now for the error message, we may need to perform a few browser troubleshooting steps to get rid of it.

 

To begin with, let's consider logging in to your Community profile using a private browser. To use a private or incognito browser, here's how:

 

  • Google Chrome: Ctrl Shift + N
  • Mozilla Firefox: Ctrl Shift P
  • Safari: Command Option P
  • Edge: Ctrl Shift + N

 

If this works, it means you need to clear your browser's cache so the system can start fresh and you're now able to mark this post as solved. But if you get the same result while using a private browser, let's switch to different supported browsers instead.

 

Also, the Community page provides the articles you can use to keep your business growing in QuickBooks. Use this link and click on the More Topics button for all the references you need: Browse all Articles for your QuickBooks Product.

 

If there's anything else that I can help you with aside from this one, please let me know using the Reply option below. Have a good one!

Kevin 2
Level 2

Viewing Transactions That Don't Have Tags

I tied it again before using you suggestions and it worked. But, I now have a tool in case it comes up again. Thanks again!

Rose-A
Moderator

Viewing Transactions That Don't Have Tags

Hi, Kevin 2. I'm glad to hear this worked for you,

 

Know that you can always visit our Help Articles page for QuickBooks Online in case you need some reference for your future tasks.

 

The Community is always in your corner if you ever need assistance again. Take care!

skorinek
Level 1

Viewing Transactions That Don't Have Tags

I have two groups for tags.  The solution here seems to only show if a transaction has been tagged, it doesn't matter to what group.  Is there a way to be more specific on things that have not been tagged to a group?

bm99
Level 1

Viewing Transactions That Don't Have Tags

This does not answer the question for transactions which do not appear on profit and loss. Transaction List by Tag Group Report does not have the customize option to filter by unspecified tag.

MDF HOGI
Level 1

Viewing Transactions That Don't Have Tags

I just volunteered to help a local non-profit that supports refugees coming to our town. They have Quickbooks Online (Simple Start - they have about 60 transactions per month and a very tight budget). They needed to track costs by refugee family supported. In this most basic Simple Start version, the only way I could see to do that was with Tags. Every expense gets one tag, so that we can run a P&L by Tag report. I tested it and it seemed to work.
Now I've gone through every transaction for 2024, correcting wrong categories and adding tags. I have two problems.
First, there is a $2.99 difference between the overall P&L, and the P&L by Tag. So I must have missed a transaction. I saw your solution above, and when I tried it that led to my second problem.
When I go to Reports - Profit and Loss by Tag Group, it says "This report does not contain any data". So I can't try your solution. However, when I go to Settings-Tags, select a Tag Group and run report, I get exactly what I want - the P&L with one column for each Tag in the group.
Could you please help me figure this out? Many thanks!

MDF HOGI
Level 1

Viewing Transactions That Don't Have Tags

I just volunteered to help a local non-profit that supports refugees coming to our town. They have Quickbooks Online (Simple Start - they have about 60 transactions per month and a very tight budget). They needed to track costs by refugee family supported. In this most basic Simple Start version, the only way I could see to do that was with Tags. Every expense gets one tag, so that we can run a P&L by Tag report. I tested it and it seemed to work.
Now I've gone through every transaction for 2024, correcting wrong categories and adding tags. I have two problems.
First, there is a $2.99 difference between the overall P&L, and the P&L by Tag. So I must have missed a transaction. I saw your solution above, and when I tried it that led to my second problem.
When I go to Reports - Profit and Loss by Tag Group, it says "This report does not contain any data". So I can't try your solution. However, when I go to Settings-Tags, select a Tag Group and run report, I get exactly what I want - the P&L with one column for each Tag in the group.
Could you please help me figure this out? Many thanks!

Kurt_M
QuickBooks Team

Viewing Transactions That Don't Have Tags

Thanks for joining the thread, @MDF HOGI.

 

Targets and sources can be the main reason why Profit and Loss and Profit and loss by tags show different totals. Data in your P&L report shows general data, unlike the data you have in the P&L by Tags that are specified. Also, when customizing the Profit and Loss by Tag Group report, you'll want to ensure correct filters are added. It includes the reporting period, the accounting method, and other fields.

 

For more details, please see this page: Customize reports in QuickBooks Online.

 

If it persists even after performing the browser troubleshooting method provided in the thread and ensuring all fields inside the report are correct, we recommend contacting our Customer Care Team. This way, they can check the account in a secure environment and conduct further investigation. Refer to this article for more information: QuickBooks Online Support.

 

In addition, we got this article to help you keep your current report settings inside the program: Memorize reports in QuickBooks Online.

 

The Community team looks forward to having you here again if you require further assistance managing reports inside the program. You can comment below so we can help you out again. Keep safe.

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