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Level 1

adjusting a salary

an employee was shorted $100 on their last paycheck. How can i adjust the salary to include the $100 that they were shorted from the previous payroll? 

4 Comments 4
QuickBooks Team

adjusting a salary

Hi there, @vswisher. Thanks for taking the time to reach out to the Community for support. I'm very eager to share some workarounds and information about adjusting an employee’s salary.


As a workaround, you can set up an additional payroll item and add it to your next payroll.


Here's how:

  1. Select Lists, and select Payroll Item List.
  2. Select Payroll Item, and select New.
  3. In the Select Setup Method window, select Custom Setup, and select Next.
  4. Select Addition, and select Next.
  5. In the Name Used In Paychecks And Payroll Reports window, in the Enter Name For Addition field, enter the name of the new Addition payroll item.
  6. Enter the details need, then click Finish when done.

I'm adding these articles for further guidance in managing your payroll items.

Here's a guide that can give you more insight into this subject for your future reference: Adjust payroll liabilities.


Feel free to post a comment if you have additional questions with QuickBooks Online or QuickBooks Desktop. I'm always around to help. Stay safe and more power to your business!

Level 1

adjusting a salary

Thanks. if the payroll is done online is it still the same process? 

Level 5

adjusting a salary

@vswisher next time, choose the product tag that only applies to you.


If the lacking amount is caused by missing hours, add it to the next payroll for an accurate tracking of your sick and vacation accruals if you're tracking them, as well. Otherwise, reduce the deductions or contributions if they caused it.


adjusting a salary

Hi there, vswisher.


When you say "if the payroll is done online", are you using QuickBooks Online Payroll? If so, the process of setting up another pay type is the same.


Here are the steps you can follow.


  1. Go to the Payroll menu, then Employees.
  2. Select the name of the employee.
  3. Click Edit employee.
  4. Under How much do you pay. . ., select Add additional pay types.
  5. Select the pay type that fits your purposes.
    • You may need to select Even more ways to pay. . . to make the pay type you're looking for available.
    • Enter an amount in the $ field to make the amount recurring, or leave it blank and just enter the amount when running payroll.
    • To rename or change the pay type, select the edit (pencil) icon beside the pay type's name.
  6. Click Done.


On your next payroll run, you'll see this field. Make sue to enter the missing $100 amount. I'm adding this article as your guide in paying employees: Create pay checks in online payroll.


Let me know if there's anything else you need about entering adjusting a salary. Simply leave a comment below, and I'll get back to you.

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