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Hi Layard,

I know how to change the payroll account. Let me walk you through these steps:

Before changing the account preference, ensure to set up the account in your chart of accounts. Then, check for pending tax payments and payroll transactions. Afterward, you can now change the bank account with QuickBooks Online Payroll Service.

1. Click the Gear icon, and then select Payroll Settings.
2. From Bank Accounts, select Edit ✎.
3. Select Update.
4. Select Add new bank account.
5. Search your bank name. You may be asked to enter your online banking user ID and password. Otherwise, select Enter bank info manually. Enter your routing and account number, then select Save.
6. Select Accept and Submit.

Once done, you'll be asked to verify the account. Here's an article as your guide: Verify your bank account.

I've also added this reference as your guide in filing and paying taxes: Pay and file payroll taxes.

Feel free to mention my name if you have other concerns with payroll.

Hello Adrian,

Thank you for your response.  I am not looking to change the payroll disbursement account.  I need to book back taxes to a liability account not the Salaries GL account.  I can always do a journal entry to move the charge, but i fear this will affect my quarterly tax filing

Hello there, @Layard.

I'll help share insights and guide you on how you can book back taxes to a liability account that won't be affecting your quarterly tax filing in QuickBooks Online (QBO).

Yes, I can confirm that doing a journal entry to move your payroll charges to the appropriate account is a great option. However, before doing so, I encourage you to consult your accountant. They can guide you on the best way to record one that won't affect your quarterly tax filing and provide advice that best suits your business.

Then, whenever you're ready to enter a journal entry, follow these steps:

1. Go to the + New button.
2. Select Journal entry.
3. On the first line, select an account from the Account field. Depending on if you need to debit or credit the account, enter the amount in the correct column.
4. On the next line, select the other account you're moving money to or from. Depending on if you entered a debit or credit on the first line, enter the same amount in the opposite column.
5. Check the amounts - you should have the same amount in the Credit column on one line and the Debit column on the other. This means the accounts are in balance.
6. Enter information in the memo section so you know why you made the journal entry.
7. Select Save and new or Save and close.

To learn more about recording journal entries in QBO, please see this article: Create a journal entry in QuickBooks Online.

Once everything is all set, you can check out this article as your reference to guide you in paying and filing your payroll taxes online in QBO: Pay and file payroll taxes and forms in Online Payroll.

Please don't hesitate to comment below if you have other payroll concerns or questions about managing your taxes and transactions in QBO. I'll gladly help. Take care, and I wish you continued success, @Layard.