Hi there, welcome to the Community!
To refund a salary loan deduction in QuickBooks Online (QBO), create a separate reimbursement item to record refunds. This lets you use a specific reimbursement field when creating a paycheck, making it easy to track the refund amount. I'll guide you through the process.
To create a reimbursement item:
1. Go to Payroll, then Employees.
2. Select your employee.
3. From Pay types, select Start or Edit.
4. Scroll to the Additional Pay Types section and select Reimbursement.
- If there's an existing reimbursement pay type, you can add a new one in the Common Pay Types section dropdown. Just select + Another Reimbursement type to add new.
- You can add the default amount or leave it blank, and just enter the amount as you run payroll.
- You can also rename this pay type. To rename, select Edit ✎ next to Reimbursement.
5. After completion, click the Save button to save your work.
To refund an employee, create a paycheck and use the Reimbursement pay type in the compensation section of the Enter Employee Pay Details page.
You can generate payroll reports to access valuable information about your employees and company.
Please don't hesitate to reach out if you need further assistance with the QBO Payroll. Have a great day!
