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acohen365
Level 1

Can we create paychecks in the past if we paid cash to someone that should have been on the payroll?

 
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Best answer March 12, 2022

Best Answers
MarsStephanieL
QuickBooks Team

Can we create paychecks in the past if we paid cash to someone that should have been on the payroll?

Glad to see you in the Community, @acohen365. I'm here to share some details about recording paychecks in QuickBooks Online (QBO).

 

You can't create a check with a date in the past. You must enter a date from the day you submit into a future date, which should reflect the date you gave the money to this employee. We do this to keep your taxes error-free.

 

Creating a Journal entry transaction can be done, I'd also recommend contacting your accountant to make sure that the accounts linked to the entry are correct. If you don't have an accountant, you can check this site: Find an accountant

 

Now, here's how to create a Journal entry transaction:

 

  1. Go to the + New menu and select Journal entry.
  2. Select the accounts for debit or credit on each line. Ensure that it has the same amount in the opposite column  for each line. To make the accounts in balance.
  3. Enter the details in the Memo section. This is done to know why you've made the Journal entry.
  4. Click Save and close.

 

I've added an article for more information about defining debit and credit: Need to debit or credit the account. This will help you assess the amount that you are going to enter on each of the line fields in the Journal entry.

 

Moreover, you can review this reference to learn more about the lead times and payroll submission days: When do I need to submit payroll to pay employees on time?

 

I'll be around if you have additional questions about payroll or any processes about QuickBooks. I'd be glad to help. Take care always!

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1 Comment 1
MarsStephanieL
QuickBooks Team

Can we create paychecks in the past if we paid cash to someone that should have been on the payroll?

Glad to see you in the Community, @acohen365. I'm here to share some details about recording paychecks in QuickBooks Online (QBO).

 

You can't create a check with a date in the past. You must enter a date from the day you submit into a future date, which should reflect the date you gave the money to this employee. We do this to keep your taxes error-free.

 

Creating a Journal entry transaction can be done, I'd also recommend contacting your accountant to make sure that the accounts linked to the entry are correct. If you don't have an accountant, you can check this site: Find an accountant

 

Now, here's how to create a Journal entry transaction:

 

  1. Go to the + New menu and select Journal entry.
  2. Select the accounts for debit or credit on each line. Ensure that it has the same amount in the opposite column  for each line. To make the accounts in balance.
  3. Enter the details in the Memo section. This is done to know why you've made the Journal entry.
  4. Click Save and close.

 

I've added an article for more information about defining debit and credit: Need to debit or credit the account. This will help you assess the amount that you are going to enter on each of the line fields in the Journal entry.

 

Moreover, you can review this reference to learn more about the lead times and payroll submission days: When do I need to submit payroll to pay employees on time?

 

I'll be around if you have additional questions about payroll or any processes about QuickBooks. I'd be glad to help. Take care always!

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