Can we have employees specify a customer/project when tracking or creating mileage or other reimbursable expenses?

Hello there, Jeff. I understand the advantage of tagging specific customers or projects when creating mileage. 

This option is currently unavailable in QuickBooks Online. Meanwhile, you can give mileage reimbursement to your employees. Let me guide you through the process.

First, let's set up a vendor profile to track reimbursements. Here's how:

1. In the left menu, click Expenses.
2. Select Vendor, and click the New vendor button.
3. Fill in the necessary information, then hit Save.

Second, create a mileage reimbursement expense account.

1. Go to the Gear icon and select Chart of accounts.
2. Select New.
3. From the Account Type dropdown menu, select Expenses.
4. From the Detail Type dropdown menu, select Auto or Travel.
5. Choose a name that is distinctive and easy to recognize.
6. Select Save and Close.

Then, create a mileage item you can add to a bill.

1. Go to the Gear icon and select Products and services.
2. Select New, then choose Non-inventory.
3. Name the item "Manual mileage."
4. In the Description section, tick I sell this product/service to my customers. 
5. In the Sales price/rate field, input the amount you pay per mile for travel.
6. In the Purchasing information section, tick I purchase this product/service from a vendor. 
7. Select the mileage expense account you just created in the Expense account dropdown
8. Hit Save and close.

Now, create a bill using the vendor profile, expense account, and mileage item you just made.

1. Go to + New, then select Bill.
2. Choose the employee you created for mileage from the Vendor dropdown.
3. Select Item details to expand the section.
4. From the Product/Service dropdown menu, select the mileage item you created. Then, select the applicable Tax.
5. Select the Billable checkbox if you need to make this a billable expense for a customer. Then, select the Customer/Project from the dropdown menu.
6. Hit Save and close.

Lastly, you can record the payment in QuickBooks after you pay your employee.

1. Go to + New, then choose Pay bills.
2. Select the Payment account and the employee to reimburse.
3. Complete necessary details, then click Save.

Moreover, I've added these articles to help you manage your mileage tracking:

• Fix mileage tracking issues.
• Create and manage a list of your favorite locations.

You can reply anytime for further clarification regarding mileage tracking in QuickBooks. I've always got you covered, Jeff. Best wishes!