Different Pay Rates

I’m glad to see you in the Community, TerraWorksInc.

Let me assist in setting up a different pay rate for your employee. We can set a rule to define what an employee works a certain number of hours, during certain hours, and/or on certain days.

When using the feature mentioned above, one or more pay rates can be applied to it. Also, note the following information:

• Only account administrators can set up overtime pay rates.
• A "setting" is the name of a set of overtime rules. One or more rules can be applied to a setting.
• A "rule" defines what the pay rate will be after a team member works a certain number of hours, during certain hours, and/or on certain days. One or more pay rates can be applied to a rule.
• Each team member can be assigned to only one setting.
• If a timesheet has already had a rule applied to it, another rule cannot be applied to that time. So, if there are overlapping/conflicting rules, only one rule will be applied.
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We’ll have to go to the Company Settings to perform this task. Follow the steps I shared below:

1. In QuickBooks Time, tap the Company Settings menu on the left panel and choose Payroll & Overtime.
2. Navigate to the Overtime tab and click the Manage Pay Rates button to open the Pay Rate Engine window.
3. Press the Add Setting button and enter a description in the Setting Name field.
4. Then assign your team members and choose any of the following:
   **To assign it to all team members, select DEFAULT SETTING.
   **To assign it to individual groups and/or team members: Select No team members assigned, make your selection(s), and select OK.
5. Next, click Add to display the Pay Rate Engine window.
6. Press the Add Rule button and select a type that applies to your employee’s setup: Day, Week, Pay Period, Holiday, Time of Day, and Consecutive Days.
7. Enter the appropriate settings for the rule selected.
8. Pick whether the rule is a Rate multiplier  (e.g., base pay x 1.5 /hr) or a Fixed-rate (e.g., base pay + $2 /hr).
9. Click the Save button to keep the changes.

This reference provides more in-depth information about the process: Configure and change advanced overtime settings in QuickBooks Time. From there, you’ll learn how each rule type works and change the advanced overtime settings.

For additional resources, this article will guide you on how to assign payroll items before exporting QuickBooks Time to QuickBooks Online (QBO): Map QuickBooks payroll items to QuickBooks Time.

Stay in touch if you have additional questions about using different pay rates for your workers. I’m more than happy to answer them for you. Have a great rest of the day.