Entering IRS Tax Payment after the fact

It’s great to see you in the QuickBooks Community, rfish.

I’ll be your guide today on how to enter tax payments made by your accountant.

To ensure that your tax deposits and filings are accurate, you’ll have to input the transactions via the Enter prior payments method. Let me walk you through the steps.

 Here's how:

1. Go to Help at the top menu bar, then choose About QuickBooks.
2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
3. Choose Next until you reach the Enter prior payments section.
4. In the Enter Prior Payments window, select Create Payment to enter all prior payroll tax.
5. Enter the Payment Date and For Period Ending date.
6. In the Taxes and Liabilities field, select the payroll tax items that you've already paid and want to record in QuickBooks Desktop.
7. Then enter the amount.
8. Choose the Accounts Affected button. To help you select on how you want the payment to affect your Chart of Accounts, go to Step 7 in the  Enter historical tax payments outside the payroll setup window article.
9. Continue this process until you have completed all payments, then choose Done.
10. Click on Finish.

There you go. The tax payments should now be recorded in your account.

Let me know in the comment section if you have any questions or concerns. Have a pleasant day ahead!

thank you so very much!!!!

Thanks for getting back to us, rfish.

I appreciate you for following the steps provided by my colleague on how to enter tax payments made by your accountant. Please know that you're always welcome to post again in QuickBooks Community if you have any other questions. We're always here to help you out. 

Wishing you and your business continued success. Have a great day ahead. 

@JanyRoseB

@Rasa-LilaM

Please Learn from this input. You keep giving the most convoluted directions. That isn't Required and leads to errors.

@rfish

All you need to do is Pay Liabilities, viewing the check, and change the Status that it is Not to Send or To Print; put "EFT" for the Check #. You don't need any after the fact payroll or YTD adjustments or "affect Liability" or not. All you need is the Entry as the placeholder to "do the bookkeeping that reflects what happened in real life."

That is a Liability Check, selecting the same tax item(s), payee, amounts, and for the same Date as they paid it outside of the system.

Thank you !