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Channell6
Level 2

filing a 941x

I am needing to file a 941x but I was wondering if I should file Schedule B with it? The 941 was filed with zeros so I am needing to file a 941x but they are a semiweekly depositor. I figured if I just filed the 941x, then my client would receive a notice stating they need Schedule B. 

Solved
Best answer November 19, 2020

Best Answers
Jen_D
Moderator

filing a 941x

Thanks for posting here about the 941 correction, @Channell6,

 

It's my pleasure to help you with this, so you can complete the correction.

 

The IRS Instructions for Form 941-X states the following information regarding the Schedule B:

  • If Form 941-X is filed late (after the due date of the return for the return period in which you discovered the error), you must attach an amended Schedule B (Form 941) to Form 941-X. (page 4)
  • If you owe tax and are filing a timely Form 941-X, don’t file an amended Schedule B (Form 941) unless you were assessed an FTD penalty caused by an incorrect, incomplete, or missing Schedule B (Form 941). (page 18)

You can also contact the IRS directly for filing concerns to make sure the amendment is complete.

 

To get the 941X report in QuickBooks, follow the steps below:

  1. Go to the Employees menu and select Payroll Tax Forms & W-2s.
  2. Head to the Process Payroll Forms tab.
  3. Under File Forms, pick Quarterly Form 941-X - Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund.
  4. Press Create Form.
  5. Make sure to add the correct period in the Select Filing Period field, then press Ok.
  6. Choose the return you are correcting, and verify that the quarter you're amending is correct. If incorrect, return to the form selection and enter the correct date.
  7. Be sure to enter the Date you discovered the errors, and specify whether you are correcting Underreported amounts, Overreported amounts (either using the claim process or the adjustment process), or Both under- and overreported amounts.
    -If you select Underreported, Both, or Overreported using the claim process, Box 1 on Form 941-X is automatically selected.
    -If you select Overreported using adjustment process, Box 2 is automatically selected.
  8. Refer to the IRS instructions for line-by-line assistance with the form, and enter your corrections for the quarter.
    Be sure to explain your corrections for the quarter when prompted. If any line does not apply, leave it blank.
  9. Select Next to page through the form.
  10. Sign and enter required information in the Signature line.
  11. Print and mail the form according to the IRS instructions.

See this article for the complete steps and instructions: Correct or Amend Forms 941 and 940

 

Let me know if there's anything else I can help you. I'll be more than happy to assist your QuickBooks concerns at anytime. Have a nice day!

View solution in original post

4 Comments
Jen_D
Moderator

filing a 941x

Thanks for posting here about the 941 correction, @Channell6,

 

It's my pleasure to help you with this, so you can complete the correction.

 

The IRS Instructions for Form 941-X states the following information regarding the Schedule B:

  • If Form 941-X is filed late (after the due date of the return for the return period in which you discovered the error), you must attach an amended Schedule B (Form 941) to Form 941-X. (page 4)
  • If you owe tax and are filing a timely Form 941-X, don’t file an amended Schedule B (Form 941) unless you were assessed an FTD penalty caused by an incorrect, incomplete, or missing Schedule B (Form 941). (page 18)

You can also contact the IRS directly for filing concerns to make sure the amendment is complete.

 

To get the 941X report in QuickBooks, follow the steps below:

  1. Go to the Employees menu and select Payroll Tax Forms & W-2s.
  2. Head to the Process Payroll Forms tab.
  3. Under File Forms, pick Quarterly Form 941-X - Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund.
  4. Press Create Form.
  5. Make sure to add the correct period in the Select Filing Period field, then press Ok.
  6. Choose the return you are correcting, and verify that the quarter you're amending is correct. If incorrect, return to the form selection and enter the correct date.
  7. Be sure to enter the Date you discovered the errors, and specify whether you are correcting Underreported amounts, Overreported amounts (either using the claim process or the adjustment process), or Both under- and overreported amounts.
    -If you select Underreported, Both, or Overreported using the claim process, Box 1 on Form 941-X is automatically selected.
    -If you select Overreported using adjustment process, Box 2 is automatically selected.
  8. Refer to the IRS instructions for line-by-line assistance with the form, and enter your corrections for the quarter.
    Be sure to explain your corrections for the quarter when prompted. If any line does not apply, leave it blank.
  9. Select Next to page through the form.
  10. Sign and enter required information in the Signature line.
  11. Print and mail the form according to the IRS instructions.

See this article for the complete steps and instructions: Correct or Amend Forms 941 and 940

 

Let me know if there's anything else I can help you. I'll be more than happy to assist your QuickBooks concerns at anytime. Have a nice day!

View solution in original post

Channell6
Level 2

filing a 941x

Thanks for your help.

Bernadette10
Level 1

filing a 941x

I originally did all that but the system will not let me type the corrected amounts on page 2 of the form. It will not even give me the option to override the box and fill in the corrections. Why?

Candice C
QuickBooks Team

filing a 941x

Good afternoon, @Bernadette10

 

Thanks for joining in on this thread. Let's work together so that you're able to change some information on this form in your QuickBooks Desktop (QBDT) account. 

 

First, ensure that you have the latest version of QuickBooks so it can work to its full potential. Next, download the latest payroll tax table. Don't worry. I can walk you through the steps. Here's how: 

 

  1. From the Help menu, pick Update QuickBooks
  2. Click the Update New tab. 
  3. Choose Get updates
  4. Exit QuickBooks Desktop when the download is finished. 

 

Afterward, all you need to do is delete and recreate the 941x form. Here's a guide that can help you out: Correct or Amend Forms 941 and 940

 

These steps should do the trick. Should you need any further assistance don't hesitate to ask. I'm always here to lend a helping hand. Wishing you and your business continued success!

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