FIRST PAYROLL

We're delighted to see you here in the Community, JBPLUMBING. I'm here to share information about direct deposit (DD) setup in QuickBooks Online (QBO) Payroll so you can use the said feature afterward.

Once you set up your company for DD, the eligibility of your account to use the feature instantly would depend on your financial institution. Since you encounter the "paper check" prompt after submitting your payroll, this indicates that your DD is not yet activated.

That said, we'll need to verify your bank account so you can proceed using DD in QBO. To guide you with this process, you may check this article: Verify your bank account for payroll.

After this, you'll also need to set up your employees for DD. This way, you can utilize the feature of paying them online. To proceed, let's get a direct deposit authorization form to be filled out by your employees.

1. Go to the Taxes menu and select the Payroll tax tab.
2. Click Filings and then choose Employee Setup.
3. Next to Authorization for Direct Deposit, press Bank Verification.
4. After that, click View.

Then, continue with the process of adding direct deposit to your employees. To complete this task, kindly look for Step 3 from this link: Set up direct deposit for employees.

On the other hand, the period for which your DD will be activated depends on your payroll subscription. Hence, if you require urgency in paying your employee, I'd suggest using a paper check for the time being.

For a complete reference about setting up your company's payroll for DD, kindly review this article: Company payroll - direct deposit.

Additionally, I've included this link that can help you organize your payroll schedules in QBO: Set up and manage payroll schedules.

We're all hands if you have more questions about setting up your payroll DD or any QuickBooks-related matters. Just reply to this thread, and we'll ensure you're taken care of.

Hello,

My bank account is already been verified and my account is enrolled with direct deposit. Is there anything else I may need to do? Or someone can help me over the phone ?

Thanks for getting back to the Community, JBPLUMBING.

Let me dive into your conversation to help you set up a direct deposit (DD) for your employees in QuickBooks Online.

As my colleague previously mentioned, the availability of DD for your company and employees is dependent on your financial institution. It seems that your bank account has already been verified and your account is enrolled with direct deposit. The next step would be to set up direct deposit for your employees. Here's how you can do it:

To begin with, you'll need to have your employees fill out, sign, and date a direct deposit authorization form. Make sure they attach a voided check from their bank account, not a deposit slip. Once this is done, you can move on to the next steps.

1. Go to the Taxes tab and select Payroll Tax. 
2. From there, click on Filings and then Employee Setup. 
3. Next to Authorization for Direct Deposit, click on Bank Verification. 
4. Finally, select View.

Next, you can add direct deposit to your employees. Once you complete the setup, the next paycheck you create for the employee will be a direct deposit. You can find more detailed steps on how to do this in our payroll guide.

Additionally, you can refer to this article for more detailed information: Set up direct deposit for employees.

Furthermore, to cater to your needs over the phone and obtain further assistance. You can contact our Customer Support Team. They have the expertise and tools to help you troubleshoot the problem and provide the most accurate guidance.

I'll be here to provide more assistance, about setting up Direct Deposit for your employees in QuickBooks Online. Have a pleasant day. Keep Safe!