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forgot to key an employee before completing payroll

I just completed payroll and noticed one employee only had 40 hours but should of gotten 80, I forgot to enter a week in his time sheet. I asked someone and they told me if I deleted his paycheck that the payroll system for that week would reopen but it did not..... Now I do not know what to do. He has not cashed the check yet, we do not print checks we hand write them.  Can I re open payroll to transfer his hours from time sheet to payroll or  do I need to just put his hours on the next check? not sure what to do. I am using quickbooks desk top 2018.  WE using a PPP loan so I do not want it to look like he did not work for those 2 weeks either. 

1 Comment
QuickBooks Team

forgot to key an employee before completing payroll

Good day, theresa17.


You can unlock the net pay and correct the information of the paycheck. This will also auto calculate the taxes, so there's no need to process a payroll adjustment.


Here are the steps::


  1. Go to Employees > Employee Center.
  2. Select the employee's name and locate then open the employee’s paycheck.
  3. In the Paycheck window, click the Paycheck Detail button under the Paycheck Summary section.
  4. Select Unlock Net Pay located at the bottom.
  5. Modify the number of hours and review the information.
  6. Select the Lock Net Pay option and click OK.

Here's a sample screenshot:



Once done, you can run the Payroll Summary report to double-check the taxes for this employee. 


  1. Go to Reports > Employees and Payroll.
  2. Select the employee's name and click the Payroll Summary link in the Employee Information.
  3. Adjust the date range appropriately.

I'm also adding this article for reference: Modify or void pay and liability checks.


Please let me know in the comments if you have any additional questions about QuickBooks. Stay safe.

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