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s_ham
Level 1

Guaranteed Hours

We would like to guarantee one of our employees 40 hours per week. We allocate all the hours worked to customers. If he works fewer than 40 hours in a specific week, how would I enter the guaranteed hours in QuickBooks to get him to 40?

Solved
Best answer October 27, 2021

Best Answers
Ryan_M
Moderator

Guaranteed Hours

I'll share insight on how you can enter guaranteed hours for employees in QuickBooks Desktop (QBDT), @s_ham.

 

In a situation where your employees worked fewer hours, you can use a payroll item to give your employees their guaranteed 40 hours of work. Here's how:

 

  1. Go to the Lists menu, then select Payroll Item List.
  2. Click the Payroll Item button at the bottom left, then choose New.
  3. Tap on Custom Setup, then press Next.
  4. Hit Wage, then Next.
  5. Select Hourly Wages, then choose the appropriate pay type, then Next.
  6. Type in a name for the payroll item, then Next.
  7. Choose the Expense account you want to use to track wages, 
  8. Press Finish.

 

See this article for additional information about this process: Set up an hourly wage payroll item

 

If you need to make changes to your payroll items in the future, follow the steps in this article: Edit a payroll item

 

Let me know in the comments below if you have other questions about payroll in QBDT. I'll be around the corner, ready to help you out. Have a pleasant day!

View solution in original post

3 Comments 3
Ryan_M
Moderator

Guaranteed Hours

I'll share insight on how you can enter guaranteed hours for employees in QuickBooks Desktop (QBDT), @s_ham.

 

In a situation where your employees worked fewer hours, you can use a payroll item to give your employees their guaranteed 40 hours of work. Here's how:

 

  1. Go to the Lists menu, then select Payroll Item List.
  2. Click the Payroll Item button at the bottom left, then choose New.
  3. Tap on Custom Setup, then press Next.
  4. Hit Wage, then Next.
  5. Select Hourly Wages, then choose the appropriate pay type, then Next.
  6. Type in a name for the payroll item, then Next.
  7. Choose the Expense account you want to use to track wages, 
  8. Press Finish.

 

See this article for additional information about this process: Set up an hourly wage payroll item

 

If you need to make changes to your payroll items in the future, follow the steps in this article: Edit a payroll item

 

Let me know in the comments below if you have other questions about payroll in QBDT. I'll be around the corner, ready to help you out. Have a pleasant day!

s_ham
Level 1

Guaranteed Hours

Thanks for your help! Would you just name the payroll item "Guaranteed Hours"? I can't think of anything better to call it.

MonicaM3
Moderator

Guaranteed Hours

Hi @s_ham.

 

You can name the payroll item whatever you like. I recommend using a name that easily identifies what the hours are being paid for.

Think about if someone is looking at a payroll report in the future, would they be able to easily determine why those wages were paid. In this case “guaranteed hours” works great.

 

As always, feel free to reach out any time with additional questions. The Community is here for you when you need us!

 

Enjoy your day.

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