HELP! SSNs show through the envelopes provided with W-2 preprinted forms

Thanks for checking in with us, KRyan1.

The employee Social Security Number (SSN) will show through the return address window when printing the W-2 forms on a pre-printed form. Then, the option to truncate the SSN on a W-2 form is unavailable. QuickBooks will automatically generate the Social Security information once processed.

I'd suggest sending feedback to our product developers about this one. This is best the place for your voice to be heard and make product suggestions. To send your thoughts and ideas, please follow these steps:

1. Go to the Help menu and select Send Feedback Online.
2. Click the Product Suggestion from the dropdown menu.
3. Fill out the on-screen instructions in the QuickBooks Feedback window.
4. After that, click Send Feedback.

Just in case you need to display only the last digits of SSNs and bank accounts on a paycheck or pay stub, just follow the steps below: 

1. Go to the Edit menu and then select Preferences.
2. In the Payroll & Employees section, select Company Preferences.
3. Click on Pay Stub & Voucher Printing.
4. Uncheck the Employee social security number and then check Only the last four digits of SSNs and bank account numbers box.
5. Press OK to save

You can always browse this link here if you need help with adding and managing your tax forms. It'll route you to our general payroll topics with articles.

The Community always has your back, and I'm just a post away should you ever need anything. Just leave a comment below and I'll get back to you. Have a great day ahead.

These steps don't work for W-2s. It is time for 2023 and we still cannot truncate SS numbers from W-2s.

This doesn't work on W-2s and Intuit still hasn't resolved the issue. 

Hello Bfolsom, I would like to provide you with some helpful information regarding your matter. 

In QuickBooks Online Payroll (QBOP) and QuickBooks Desktop (QBDT), we do not mask or truncate the copies of the records. However, the copies of Workforce have masked information. On the other hand, the copies printed from QB tax center, Archive, or Resources, have full SSN on them. 

If you have any ideas or suggestions on how we can improve our products and services, please send them to our product developers. This is the best way to make your voice heard and suggest product improvements. You can send your feedback by: 

1. Select the Help option.
2. Select the Send Feedback Online option.
3. Select the Product Suggestion option. A pop-up window displays.
4. Enter your feedback suggestion.
5. Click the Send Feedback button.

Also, you might find this article helpful for future reference:  Print your W-2 and W-3 forms

If you have further questions about W-2 in QBDT, please don't hesitate to reach out to us anytime. The Community is always available for you.

2025 and QB still can not truncate SS numbers on W2's. 

2025 and QB STILL can not truncate SS# on W2's ! 

The ability to truncate Social Security numbers (SSNs) is currently unavailable in QuickBooks Desktop (QBDT). When processed, QuickBooks automatically generates the Social Security information. Allow me to explain further.

With this, I recommend sending feedback to our product developer so they can consider them in future enhancements. 

I recommend that you provide feedback to our product developers, so they can consider incorporating this feature in future upgrades. One factor our Engineers take into account when adding a new feature is user demand. To submit your suggestion, please follow these steps:

1. Select the Help option.
2. Choose the Send Feedback Online option.
3. Click the Product Suggestion option, then a pop-up window displays.
4. Enter your feedback suggestion.
5. Once done, hit the Send Feedback button.

Additionally, you might find these articles helpful for learning how to file and print your W-2 and W-3 forms:

• File your W-2 and W-3 forms
• Print your W-2 and W-3 forms

I'm always here if you need further assistance with managing your tax forms or have any QuickBooks-related questions. Please feel free to add your comments. Have a great day!