How can I add additional Pay Types for each employee, need about 25 for each? Union employees with multiple types of codes (Night OT, Night DT, Evening OT, Evening DT)

I'm glad you came here for support, WSAVO.

I'd be delighted to show you how to create additional pay types for each of your employees in QuickBooks Online (QBO).

1. Go Payroll menu and choose Employees.
2. Select name of the employee.
3. Select Edit employee.
4. Under How much do you pay. . ., select Add additional pay types.
5. Choose the pay type that fits your purposes.
   • You may need to select Even more ways to pay. . . to make the pay type you're looking for available.
   • Enter an amount in the $ field to make the amount recurring, or leave it blank and just enter the amount when running payroll.
   • To rename or change the pay type, select the edit (pencil) icon beside the pay type's name.
6. Select Done.

More of this information about managing pay types can be found in this article: Add or Change Pay Types in Online Payroll.

Since you're working with payroll, you might want to check this article for some links about the payroll tasks in QuickBooks Online: QuickBooks Payroll help article hub.

The Community is always open if you have other questions while working with payroll. I'll be around to help. Wishing you a great day ahead.

You're welcome, @WSAVO. It's our pleasure to help.

I can share some information about adding fields. 

The feature to set additional pay type fields in QuickBooks Online (QBO) is currently unavailable. That would be a great addition to the current features that we have, so I’ll take note of it.

I also encourage you to leave the feedback from within the product. Here are the steps:

1. Go to the Gear icon and select Feedback.
2. Provide your product suggestion. 
3. Click on Next to submit feedback.

You can check out this article for more information about providing feedback to make the program better: How do I submit feedback? .

Our developers might introduce this feature in the future. For now, I suggest checking out our QuickBooks Blog  for updates on the program. 

Please know that you can always drop by here if you still have questions about pay types or anything else. I will be happy to assist you further. Have a wonderful day!

Thank you MaryJo.  Almost a year ago we were fortunate enough to connect with someone in Customer Service that added some for us.  However, we haven't found anyone else that knows how to do that.  Is there a way you can look through our history and see who that was and what they did?  We have spent countless hours on hold with customer service as we get passed around from dept to dept, rep to rep.

If this is something QBs can't support we will have to look for another vendor.

This is a feature that WAS available in the near past. Why was it removed? Companies need to be able to differentiate pay types. Quickbooks recently decided to create pay tiers for their online product, was this necessary feature something that was moved to the more expensive tier in an attempt to force small businesses to upgrade?

Providing the best experience with the product is what we always aim for, mariekeele.

What we have is creating additional pay types for each of your employees. Where QuickBooks Online (QBO) Payroll comes with a list of the most common pay types to add to your employee profiles. We have the opinion to rename some pay types or remove them from your employees.

However, the option to set additional pay type fields in QBO is unavailable. That would be a great addition to the current features that we have, so I’ll take note of it. With this said, I'd recommend sending this request straight to our product engineers through feedback. Sharing features and options that you would like implemented is how our engineers look for new product updates. Here's how: 

1. Go to the Gear icon at the top.
2. Select Feedback.
3. Enter your comments or product suggestions.
4. Then select Next to submit feedback.

You'll want to check for a third-party application that can help you with this one. You can check out the apps that are compatible with QuickBooks at this link: https://quickbooks.intuit.com/app/apps/home/. We can also do it in QBO by following the steps below:

1. Go to Apps on the left side menu.
2. Search for the app in the Find apps to streamline your work field.
3. Look for the app that supports the Batch Invoicing feature.

Any questions about integrating the app into your Online account are best handled by the third-party app provider. For more tips and other resources, you may visit our page in managing your business in QuickBooks: QBO Self-help articles.

I'll be right here to continue helping if you have any other concerns or questions about QuickBooks. Assistance is just a post away. You have a good one. vvvvvv

can I link different expense accounts to the different pay types?  I have a couple employees that I need to be able to break down their wages into different accounts, hopefully without doing a journal entry.

thanks,

Let me share some insights about this, Jodi.

Yes, we can link different expense accounts to the different pay types in QuickBooks Online (QBO). 

Here's how: 

1. Go to the Gear icon, under the Your Company column, and choose Payroll settings.  
   
   
2.  On the Accounting tab, hit the Pencil icon. 
   
   
3. From the Wage expenses section, press the Pencil icon. 
   
   
4. Choose the Each employee's wages are posted to different types of accounts (ex: salary, contractor, and so on)option. 
5. Select the appropriate accounts for each pay type. 
6. Click Save. 
   
   

Furthermore, you can visit this guide to learn more about modifying your employees' details in QuickBooks: Edit or change employee info in payroll.  

For further concerns about managing your pay types in QBO, hit the Reply button. Have a good one!

when i follow your instructions, it seems to want to code one wage type to one expense.  I need to be able to link one employee to one expense account which i have done, but now i have a couple employees that i need to be able to link a second wage type to a totally different expense account, example;

Joe - hourly wage linked to Admin Expense

Jane - hourly wage linked to Exec Director expense

Bill - hourly wage 1 linked to CEO expense and hourly wage 2 linked to CFO expense.  so i need to be able to have two (or more) wage expenses per employee and link those to different accounts but i don't want that linking affecting ALL employees.

I can see how convenient it is for you to efficiently track and link wage expenses per employee to different accounts without affecting all other workers, JodiW102. 

I understand how this functionality can bring advantages to your account and provide proper financial tracking of employees' pay types. However, this option is unavailable in QuickBooks Online. In the meantime, you may take into account the insights shared above.

You can send this valuable feedback directly to our product engineers to allow two or more wage expenses per employee and link those to the different accounts. They may consider your suggestion and will work on its progress to include them in future product updates. To do that:

1. Go to the Gear icon and select Feedback.
2. Enter your product suggestions or feedback.
3. Then, click Next to submit feedback.

I'm adding these handy resources to guide you in setting up additional pay items and payroll account settings:

• Add or change pay types
• Change your accounting preferences in QuickBooks Online Payroll

I appreciate your patience and understanding as we work towards improving our product. I'll be available anytime in this thread, so you can always reply in the comments below if there's anything else you need assistance with. Keep safe and have a good one!