How can I edit my 940 form before printing?

Welcome to the Community, @2thdrmi. Let me share some information about editing your Form 940 in QuickBooks Online.

The figures in your 940 forms are based on the payrolls that you have run. Since the payment amounts are incorrect, you'll have to perform a correction. If you've manually recorded the tax payment, follow these steps to edit it.

1. Go to Taxes, then select Payroll Tax.
2. Go to the Payments tab.
3. Choose Record tax payments (prior tax history).
4. Adjust the Date Range to see the tax payment.
5. After changing the payment, select Details, then Edit payment.
6. Change the tax payment, then choose Update payment.

However, if you've e-filed it through our payroll service, you'll have to contact our payroll experts. This way, we can pull up your account and perform the correction for you. 

Similarly, if you have processed paychecks through direct deposit or sent them to worker's comp, I recommend contacting our representative for assistance.

For paper checks, you can directly edit the amount and run the Payroll Tax and Wage Summary report as a reference to determine the correct amount. To do so, here's how:

1. Go to Payroll, then Employees.
2. Click Paycheck list and open the appropriate paycheck. 
3. From the Make adjustment dropdown, select Edit.
4. Make the necessary changes.
5. Hit Save.

Once everything is sorted out, let's pull up your Form 940 again to see if the information is accurate. 

You can also check this article to learn more about preparing for this upcoming payroll: Year-end checklist for QuickBooks Online Payroll.

You can always get back to us if you have further concerns regarding editing your Form 940 in QBO. We're always glad to assist you.

@SheandL  RE: Let me share some tips on editing your Form 940 before printing. 

That seemed like a promising start to answer the OP's question. But then you didn't actually share any tips for editing the Form 940 - at all.

So, you didn't answer the question.

RE: You can always get back to us if you have further concerns regarding editing your Form 940 in QBO.

OK, here's a question: How can I edit my 940 form before printing?

How can I correct my 940 report to the amount actually paid?  I deposited the amount on the EFTPS online website based on the payroll summary report and when I ran the 940 report, it shows an adjustment of $.01 less than the amount actually paid.

To provide you with the best possible assistance, @dhoneycutt-chart. I'll connect you with our expert team specialized in 940 report issues. They'll guide you through corrections and ensure your report's accuracy, addressing your specific concerns directly.

You can follow the steps below to reach out to the support team:

1. Sign in to your QuickBooks Online account.
2. Select the Help (?) button.
3. Select the 'Assistant' tab to get help from  QB Assistant, or select the 'Search' tab to enter your question and find help articles.

Check their support hours to know when agents are available.

Additionally, if you would like to take a closer look at your business finances, please check out this link: Run payroll reports.

Should you have further questions about your 940 report or encounter any specific issues with QuickBooks Online, feel free to contact us directly. Your successful reporting is my priority, and I’m here to ensure that happens. Have a productive day ahead!

@dhoneycutt-chart  The payroll summary is not a good way to get the amount due.

To clarify, though: Are you saying that the 940 report is not accurately tracking your actual payment totals, or are you saying that it still shows a penny due?

If the latter, it's almost certainly because payroll summaries only show totals of the 940 tax associated with, and calculated per, individual paychecks. That is, the sum of many different tax calculations. This can lead to rounding issues.

This is in contrast to the 940 report which takes the sum of gross pay for the year and multiplies it once.

This is why it's normally best to try to generate the 940 report at year end and pay the amount the 940 report says is still outstanding, not the amounts from your payroll summaries or even the calculated liability due.

The only tax amount that truly matters is the amount on the 940 report itself.