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ec13
Level 2

How can I set up Rule based on Memo field in QBO?

Go to Transactions > Rules and click New Rule, you can create a rule based on Description, Bank Text or Amount.  My bank puts generic info in the Description field. The Memo field is where it specifies details of the account transfer or payment. Therefore the only way I can get my rule to work is if it looks for specific text in the Memo field. Apparently there's a way to do this in QuickBooks Enterprise but I am using the Online version.
1 Comment 1
CharleneMaeF
QuickBooks Team

How can I set up Rule based on Memo field in QBO?

Adding a rule based on Memo in QuickBooks Online (QBO) is a great functionality, ec13. Allow me to share insights about this matter.

 

Creating rules in QuickBooks helps automatically categorize transactions. However, this feature differs in desktop and online versions. In QuickBooks Desktop, the conditions you can add when setting up rules are DescriptionMemo, and Amount. On the other hand, QuickBooks Online has the DescriptionBank text, and Amount.

 

I understand how the Memo option would be helpful when categorizing your bank data. Since this isn't included in QBO, I encourage submitting feedback to our Product Development Team. Your ideas will help us continuously improve the program for a better user experience.

 

Here's how:

 

  1. Go to the Gear menu and then select Feedback.
  2. Type in your feature request in the description box.
  3. Once done, click on Next.
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You can get back on this thread to stay informed if there are any updates regarding the availability of the option. If you have any other questions about the program's features, this forum is open 24/7 and ready to assist you.

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